EFFECTIVE DATE: May 16, 2023
APPLICATION: Personnel and Patrons
STATEMENT OF PURPOSE: This policy establishes procedure for how patrons utilize 3D printers.
POLICY:
- Massapequa Library cardholders in good standing will need to fill out a request form and submit their files to the Library.
- Only Library staff will implement and run programs on the 3D printers.
- All requests must be reviewed and approved by Library staff.
The Library reserves the right to refuse any 3D print request that is:
Prohibited by local, state, federal law.
Unsafe, harmful, dangerous or posing a threat to others.
Obscene or offensive to the community’s standards.
In violation of intellectual property rights, copyright, patent and trademarks.
- The cost of 3D printing is 25 cents for each fifteen minutes of print time, with a minimum of 25 cents and a limit of four-hour print time.
- Items printed that are not picked up within seven days will become the property of the Library.
- The Library is not responsible for damage to materials, the loss of data or information, or liability for any malfunctions or misprints.
- Print requests can only be submitted once per week for up to four projects
- Upon approval, patrons will be notified of an estimate of print cost and estimated pickup time.
- The Library reserves the right to photograph and display printed objects on the website. Special consideration for patent or copyright reasons will be considered by the Library Director.
- Payments will be made at the Circulation desk for the actual print time elapsed not the estimated print time.
- File formats permitted are STL, OBJ, THING, MakerBot, GCODE and X3G/S3G
RESPONSIBILITY: It is the responsibility of the Information Technology Department to make sure the policy is adhered to.
APPROVED: May 15, 2023
November 13, 2023
REVISED: November 6, 2023
REVIEWED BY/ON:
EFFECTIVE DATE: January 15, 2019
APPLICATION: Librarians and Programmers
STATEMENT OF PURPOSE: This policy is created to ensure that patrons are provided with a safe setting in which to enjoy their programs in an age appropriate environment.
POLICY: The Library reserves the right to limit patrons from attending a program or activity based upon age when the Library provides special benefits to the elderly or to children as is necessary to the normal operation of the program or activity.
Ref:
34 C.F.R. §110.16
41 U.S.C. 6103
| RESPONSIBILITY: | Administration, Librarians and Programmers |
| APPROVED: | January 14, 2019 |
| REVISED: | September 11, 2024 |
| REVIEWED BY/ON: | June 5, 2024 |
EFFECTIVE DATE: June 26, 2024
APPLICATION: Circulation and Patrons
STATEMENT OF PURPOSE: Purchasing discounted tickets to local attractions
Attraction and price of discounted tickets will be posted on the Library website.
Discounted tickets will be available at the Circulation Desk for Massapequa Public Library cardholders only.
The purchase of discounted tickets is payable by charge or check made out to the Massapequa Public Library.
Limit of five tickets per attaction per family per month.
Please note: Attraction’s sets the price of the discounted tickets and restrictions on use and is subject to change. Tickets available while supplies last. Tickets are non-refundable.
RESPONSIBILITY:
It is the responsibility of all staff to make sure this policy is adhered to.
| APPROVED: | June 25, 2024 |
| REVISED: | |
| REVIEWED BY/ON: |
EFFECTIVE DATE: June 14, 2022
APPLICATION: Personnel
POLICY: Cash Register Policy
The Circulation desk can accept payments up to and including $200.00 for fines and/or lost
items.
Payments over $25.00 are requested to be by check and/or credit card. Cash payments will be
accepted. However, bills larger than $20.00 will not be accepted.
A supervisor’s approval is required for payments over $200.00,
RESPONSIBILITY: It is the responsibility of all staff to make sure this policy is adhered to.
REVIEWED BY/ON:
APPROVED: June 13, 2022
EFFECTIVE DATE: January 14, 2020
APPLICATION: Patrons
STATEMENT OF PURPOSE: To provide clear instructions for the use of cell phones in the Library.
POLICY:
Set your phone on vibrate upon entering the Library.
Cell phone use is limited to the main lobby and should be kept to a minimum. Respect others by keeping conversations quiet.
Violation of the policy may subject a Library patron to loss of Library privileges.
| RESPONSIBILITY: | Administration and Librarian |
| APPROVED: | January 13, 2020 |
| REVISED: | N/A |
| REVIEWED BY/ON: | September 12, 2022 |
EFFECTIVE DATE: May 10, 2021
APPLICATION: Circulation, Reference and Patrons
STATEMENT OF PURPOSE: Lending procedures for home use of Chromebooks.
POLICY:
GUIDELINES FOR BORROWING AND USE:
- A valid Massapequa Public Library card.
- Borrowers MUST be 18 years of age or older.
- Borrowers must be in a good standing (no lost items or fines greater than $10)
- The Chromebooks may be borrowed for a 7 day period and cannot be renewed or checked out within 2 days of return.
- Chromebooks must be returned to the circulation desk.
- Fines are $10 per day not to exceed $650.
- Replacement fee $650.
RESPONSIBILITY:
It is the responsibility of all circulation staff and reference to make sure this policy is adhered to.
| APPROVED: | June 16, 2025 May 10, 2021 |
| REVISED: | June 6, 2025 |
| REVIEWED BY/ON: |
EFFECTIVE DATE: November 15, 2018
APPLICATION: Board of Trustees and Library Staff
STATEMENT OF PURPOSE:
The Massapequa Public Library recognizes that sound, ethical standards of conduct serve to increase the effectiveness of the Library’s Board of Trustees, administration, staff and volunteers. Actions based on an ethical code of conduct promote public confidence and the attainment of the Library’s goals. The Board also recognizes its obligation, under the provisions of New York General Municipal Law, to adopt a code of ethics setting forth the standards of conduct required of all Library Trustees, administrators and employees.
POLICY:
The Massapequa Public Library Board of Trustees is also committed to avoiding any situation in which the existence of simultaneous, conflicting interests of any Library Trustee, administrator or employee may call into question the integrity of the management or operation of the Library. The Board affirms its commitment to adhere scrupulously to all applicable provisions of law regarding material conflicts of interest:
Gifts: No Library Trustee, administrator or employee shall directly or indirectly solicit, accept or receive any money or gift having a value of $75 or more, whether in the form of cash, check, loan, credit, services, travel, entertainment, hospitality, thing or promise, or any other form, from any person or organization doing business or intending to do business with the library, or rewarding a library employee, administrator or trustee for any official action on his or her part. However, the Board welcomes and encourages the writing of letters or notes expressing gratitude or appreciation to staff members.
Confidential Information: No Library Trustee, administrator or employee shall disclose confidential information acquired by him or her in the course of his or her official duties or use such information to further his or her personal interest.
Representation before the Board: A Library Trustee, administrator or employee shall not receive or enter into any agreement, express or implied, for compensation for services to be rendered in relation to any matter before the Massapequa Public Library Board of Trustees.
Representation Before the Board for a Contingent Fee: A Library Trustee, administrator or employee shall not receive or enter into any agreement, express or implied, for compensation for services to be rendered in relation to any matter before the Board, whereby the compensation is to be dependent or contingent upon any action by the Board with respect to such matter, provided that this paragraph shall not prohibit the fixing at any time of fees based upon the reasonable value of the services rendered.
Disclosure of Interest in Matters before the Board: A member of the Board of Trustees or employee of the Library, whether paid or unpaid, who participates in the discussion or gives official opinion to the Board on any matter before the Board shall publicly disclose on the official record the nature and extent of any direct or indirect financial or other private interest he or she has in such matter. The term “interest” means any participation, connection or involvement of any sort whether direct or indirect, pecuniary or non-pecuniary which may result in a benefit.
Disclosure of Interests in Contracts: To the extent known, any Trustee, administrator or employee of the Massapequa Public Library who has, or will have, or subsequently acquires any interest in any contract, including purchase agreements, lease agreements or any other agreement including oral agreements with the Massapequa Public Library shall publicly disclose the nature and extent of such interest in writing to the Library Director as soon as he or she has knowledge of such actual or prospective interest.
Investments in Conflict with Official Duties: No Library Trustee, administrator or employee of the Library shall invest or hold any investment directly or indirectly in any financial, business, commercial or private transaction that creates a conflict with his or her official duties of the Massapequa Public Library.
Certain Real Property Interests Prohibited: No Library Trustee, administrator or employee of the Library who has an interest in any real property, either individually or as a Library Trustee, administrator or employee of a corporation or partnership, shall participate in the acquisition of plan for acquisition of said property or any property adjacent to said property by the Library. The term “participate” shall include the promotion of the site as well as the negotiation of the terms of the acquisition.
Prohibited Conflicts of Interest: No Library Trustee, administrator or employee shall have an interest in any contract between the Library and a corporation or partnership of which he or she is a Trustee, administrator or employee when such Library Trustee, administrator or employee has the power to negotiate, prepare, authorize or approve the contract or authorize or approve payment there under, audit bills or claims under contract, or appoint a Trustee, administrator or employee who has any of the powers or duties set forth above, and no chief fiscal officer, treasurer or his or her deputy or employee shall have an interest in a bank or trust company designated as a depository paying agent, registration or for investment of Library funds of which he or she is a Trustee or employee. The provisions of this sectionshall in no event be construed to preclude the payment of lawful compensation and necessary expenses of any Library Trustee, administrator or employee in one or more positions of public employment, the holding of which is not prohibited by law.
Duty to Disqualify: It is incumbent upon any Library Trustee, administrator or employee, whether paid or unpaid, to disqualify himself or herself immediately whenever a conflict of interest exists.
Duty to Report Conflicts of Interest: In the event that any Library Trustee, administrator or employee knows of or perceives a direct or indirect conflict of interest, he or she shall report it to the Library Board of Trustees. Any resolution of such conflict shall hold the Library’s interest paramount, as well as maintain the Board’s integrity in its governing role.
Certain Prohibited Actions: No person employed by the Library shall hire, supervise, evaluate, promote, review or discipline any other employee who is a member of the same family. In the event that marriage, promotion, or reorganization results in a situation not in compliance with this policy, the Director shall provide supervision on a case by case basis. Every employee and Trustee related closer in degree, by blood or by marriage, than first cousin to any persons seeking employment with the Library shall disclose such relationship to the Board of Trustees.
Private Employment: No Library Trustee, administrator or employee of the Library shall engage in, solicit, negotiate for or promise to accept private employment or render services to private interests when such employment or service creates a conflict with or impairs the proper discharge of his or her official duties.
Use of Library Property: No Library Trustee, administrator or employee shall use or permit the use of property, owned or leased to the Library, for anything other than official purposes or for activities not otherwise officially approved by the Massapequa Public Library Board of Trustees.
Distribution of this Code of Ethics and Conflict of Interest Policy
The Massapequa Public Library Board of Trustees shall cause a copy of the Code of Ethics and Conflict of Interest Policy to be distributed to every Trustee and employee of the Massapequa Public Library. Each Board member, administrator and employee elected or appointed thereafter shall be furnished a copy before entering upon the duties of his or her office or employment. In addition, the Library board shall ensure that a copy of Article 18 of the General Municipal Law shall be kept posted in each public building under the jurisdiction in a place conspicuous to the Library’s Board Member, officers and employees. Failure to post any such copy shall have no effect on the duty of compliance with this article, nor with the enforcement of the provisions thereof.
Penalties
In addition to any penalty contained in any other provision of law, any person who shall knowingly and intentionally violate any of the provisions of this Code of Ethics and Conflict of Interest Policy may be fined, suspended or removed from office or employment, as the case may be, in the manner provided by law.
Duty to Report Violations of this Policy: Any Library Trustee, administrator or employee or any member of the public noting or suspecting a violation is encouraged to report the matter, either in confidence or in public, to the Library Board of Trustees. No Library Trustee, administrator or employee will be retaliated against for making such a report.
RESPONSIBILITY: It is the responsibility of the Board of Trustees, Administration and Staff to ensure compliance with this policy.
APPROVED: November 15, 2018
November 13, 2023
REVISED: November 6, 2023
REVIEWED BY/ON: November 6, 2023
EFFECTIVE DATE: July 11, 2022
APPLICATION: Board of Trustees, Administration and Librarians
STATEMENT OF PURPOSE: This Collection Development Policy statement is intended to provide diverse pathways that empower our community as we prepare for an ever-changing future.
Responsibility for Material Selection
The responsibility for the collection rests with the Library Board. The responsibility for selection of materialsrests with the Director and/or Assistant Director, who delegates this task to qualified professional staff.
Selection Guidelines
The Library’s selection and evaluation of materials are based on principles of intellectual freedom as expressed in the Library Bill of Rights, and contained within the Freedom to Read, and Right to View Doctrines adopted by the American Library Association.
The evaluation of materials is characterized by flexibility, open-mindedness and responsiveness to the changing needs of the Library’s patrons. Materials are evaluated as a whole and not on the basis of a particular passage or passages. A work will not be excluded from the Library’s collection because it presents an aspect of life honestly or because of frankness of expression.
Materials for the library collection are chosen for a wide variety of reasons, but not limited to, such as information, self-education, and the recreational pursuits of library users.
Library materials are added to the collection for the purpose of updating and further developing certain subject areas. Materials are selected from reviews, availability lists, vendor catalogs and bibliographies.
Criteria for Selection:
1. Popular appeal / patron demand / local interest
2. Individual merit (reviews in professional journals, etc)
3. Existing library holdings (balance, timeliness, updates to existing material)
4. Permanent value as source material / authoritativeness of content
5. Budgetary and space constraints
Massapequa Public Library cardholders are invited to request the purchase of specific items by the Library. The final decision rests with the Director and/or Assistant Director, who must consider the special need of one individual or group against the needs of the whole community.
Professional and special academic materials, such as legal, medical, and religious works, are purchased only if they are of general interest.
The Library accepts gifts of library materials, but reserves the right to evaluate and to dispose of such gifts in accordance with the criteria applied to purchased materials.
In purchasing new materials, the Library makes a distinction between those which depict prejudice as an aspect of real life and those which offer derogatory stereotypes as valid representations. The latter are not added to the collection. However, materials which authentically portray a period or way of life are accepted even if stereotyping is included. Materials which portray the prejudices of real or fictional characters are also considered acceptable. Materials recognized as classics are acceptable even though they may contain passages widely viewed as objectionable by current standards.
Challenge of Library Materials
The Library opposes any attempts by individuals or groups of individuals to censor materials selected for its Library collections. Further, the Library’s decision to acquire or remove materials from its collections will not be determined by partisan or doctrinal points of view. It is the Library’s goal to offer the widest diversity of views and expressions, including those which may be unorthodox or unpopular with the majority or controversial in nature. The Library’s decision to acquire material does not constitute endorsement of the material’s content.
Massapequa Public Library cardholders are free to challenge the presence of material in any collection and may request in writing challenge of the appropriateness of the item in question. The Library does not support or subscribe to any system of industry coding, rating or labeling.
Access
The Library provides free access to all materials, in print, non-print and electronic formats, to all patrons who are free to select or reject any item for their personal use. Children are permitted access to viewing and borrowing material in the adult collections with parental consent. Responsibility for a child’s use of library materials, regardless of format or content, lies with the parent or guardian, not the Library.
The choice of library materials by users is an individual matter. The Library recognizes that some materials are controversial and that any given item may offend some library user. Selections will not be made on the basis of any anticipated approval or disapproval, but solely on the merits of the work in relation to building of the collection and to serving the interests of the community. Library materials will not be marked to show approval or disapproval of the contents, and no item will be sequestered except for the express purpose of protecting it from injury or theft. Responsibility for materials chosen by children and adolescents rests with their parents or legal guardians. Selection will not be inhibited by the possibility that materials may inadvertently come into the possession of children.
Withdrawal of Materials
Library materials are continuously assessed for their condition, accuracy, currency, and performance within the context of the total Library collection, as well as for their continuing relevance to library users. In order to keep the Library’s collection viable, the collection will have to be weeded on occasion. Library staff will consider the following criteria during the weeding and discarding process: physical condition of the material; unnecessary duplication; outdated information; and lack of demand by the public. The Library Director and/or Assistant Director will determine the disposition of discarded collection materials.
Library Statement of Policy Challenges to the Collection
The Library fully endorses the principles documented in the Library Bill of Rights and the Freedom to Read Statement of the American Library Association. Materials available in the library present a diversity of viewpoints, enabling citizens to make the informed choices necessary in a democracy. The Library also selects a wide variety of library materials that satisfy the diverse interests of our community. The Library upholds the right of the individual to secure these resources, even though the content may be controversial, unorthodox, or unacceptable to some. The library’s varied collection is available to all; however, it is not expected that all of the collection will appeal to everyone.
Massapequa Public Library cardholders who wish to request the withdrawal or reclassification of materials currently owned by the library are encouraged to discuss their concerns with a library supervisor, the Director and/or the Assistant Director. If the Massapequa Public Library cardholder is not satisfied with the response to their challenge, the supervisor, the Director and/or the Assistant Director will provide Massapequa Public Library cardholders with information and a form to request a formal challenge of the library resource.
Request for Challenge to Library Materials Form
The following steps will be used when an individual submits a challenge of material form to the Director and/or Assistant Director:
- Review to see if a previous challenge to the item was initiated and resolved. If so, share the previous findings.
- If a new challenge, they will be given a packet of materials that includes the library’s mission statement, selection policy, the Library Bill of Rights, The Freedom to Read Statement adopted by the American Library Association and the Challenge to Library Materials Form.
- The Director and/or Assistant Director, with appropriate professional staff, will review the challenge form and the material in question, to consider whether its selection follows the criteria stated in the collection policy.
- Within 15 business days, the Director and/or Assistant Director will make a decision and send a letter to the patron who submitted the challenge, stating the reasons for the decision.
- If the patron is not satisfied with the decision, a written appeal may be submitted within 10 business days to the Board of Trustees.
- The patron will be notified when the challenge is scheduled on the Board of Trustees Meeting Agenda.
- The decision of the Board of Trustees is final.
APPROVED: July 11, 2022
November 13, 2023
REVISED: November 6, 2023
REVIEWED BY/ON:
EFFECTIVE DATE: March 14, 2005
APPLICATION: Patrons
EFFECTIVE DATE: March 14, 2005
APPLICATION: Patrons
STATEMENT OF PURPOSE: The Library recognizes our responsibility to protect the confidentiality of our patrons, in accordance with New York State Civil Practice Law and Rules § 4509, “Library Records”.
POLICY:
New York State Civil Practice Law and Rules § 4509, “Library Records” states that “Library records, which contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operation of such library and shall be disclosed upon request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.”
“Library Records” include personal information about borrowers, on-line sites they access, and their general use of Library facilities.
The Library will release such records to the patron only, unless otherwise required by law.
| RESPONSIBILITY: | It is the responsibility of all staff ot make sure the confidentiality of our patrons is protected. |
| APPROVED: | February 11, 2026 |
| REVISED: | January 30, 2026 |
| REVIEWED BY/ON: | September 19, 2025 |
| Legal: | NYS Civil Practice Law and Rules § 4509 |
EFFECTIVE DATE: February 13, 2024
APPLICATION: Library Staff and Patrons
STATEMENT OF PURPOSE: The Massapequa Public Library established the Create Lab to further the creative learning and technological experiences of library patrons. The Create Lab supports the mission of providing opportunities to design projects, collaborate with other participants and gain practical experience with new forms of technology. The Create Lab will emphasize new technology used for creativity and fabrication. These include, but are not limited to paper cutters, robotics, computer programming, digital design, cooking and button makers.
POLICY:
- The Create Lab is only available for use by Massapequa Public Library cardholders in good standing.
- Patrons are responsible for any damaged and/or missing equipment and will be charged the replacement cost for the damage and/or the missing equipment.
- Beverages and food are prohibited except as part of cooking programs.
- Children 5th grade and under must be accompanied by an adult (18 or older) at all times.
- Patrons will schedule appointments with the Information Technology Department to use the create lab technologies.
- Appointments can be scheduled for 30-minute intervals up to a combined total of four (4) hours based on availability.
- The Create Lab may not be utilized to promote any product, service, business or financial interests.
- The room capacity is limited up to twelve (12) people but may be modified by Library staff depending upon usage.
- Projects made by patrons that are not picked up within seven (7) days will become the property of the Library.
- All requests must be reviewed and approved by Library staff.
- IT staff is available to assist, but patrons must have basic knowledge of the technology they want to use.
- Patrons may bring supplies for personal projects.
- If you create a project and it is not completed to your satisfaction, there are no refunds or credits.
- The following costs apply:
Button Maker − $.25 per button
Doodler Pen − $.25 per 15 minutes of usage
Cricut Machine – please bring your own material for cutting – we have cartridges available for use
- Patrons can be denied usage of the Create Lab if they do not follow the Create Lab Policy regarding usage and safety.
PLEASE NOTE: The 3D printers are housed in the Create Lab but usage and function are covered in the 3D Printer Policy and not subject to Create Lab reservations.
RESPONSIBILITY: It is the responsibility of the Information Technology Department and Library staff to make sure this policy is adhered to.
| APPROVED: | February 12, 2024 |
| REVISED: | |
| REVIEWED BY/ON: |
EFFECTIVE DATE: December 9, 2014
APPLICATION: Personnel
STATEMENT OF PURPOSE:
The Massapequa Public Library maintains a credit card for Library related purposes only. The purpose of the credit card is to facilitate purchases for the Library’s operation. It will be used for vendors that do not invoice or accept purchase orders or where it is not possible or practical to establish a store account.
CREDIT CARD LIMIT: $2,500.00. No purchases shall exceed the credit card limit.
POLICY:
Approval from the Library Director (or designee) is required prior to any purchase. Documentation and original receipts detailing the goods that were purchase must be submitted to the Business Office within 2 business days by the authorized user.
Cash advances, cash withdrawals, fines and private expenses are not authorized credit card uses. The Massapequa Public Library retains the right to take any and all measures consistent with current law for unauthorized use of the credit card. Delivery of goods must be to the Massapequa Public Library. Delivery of goods to any other location will be considered unauthorized use of the credit card.
Protection/Loss
Each authorized user is responsible for the protection of the credit card and shall immediately report to the business office if the card is lost or stolen. Written documentation to the business office must follow the report as soon as possible detailing the date and circumstances of the theft or loss.
RESPONSIBILITY:
The Library Director, Assistant Director and the Accountant will be responsible for authorizing a staff member to use the credit card. Use of the credit card shall be for Library purposes ONLY. The Library Director, Assistant Director and the Accountant will monitor and inspect all receipts to make sure the card was used in compliance with the credit card policy.
Authorized users shall be responsible for the credit card’s use and shall not allow the card to be used by anyone else or for any unauthorized purchases. Authorized users will return the credit card to the Business Office immediately after any purchase along with appropriate documentation of purchases. A copy of this policy will be signed by each authorized user.
OTHER:
Any benefits derived from the use of the credit card shall be the property of the Massapequa Public Library.
The credit card shall be obtained from a bank which has been designated an official depositor bank for Library funds.
| APPROVED: | June 16, 2025 December 8, 2014 |
| REVISED: | June 6, 2025 February 3, 2025 |
| REVIEWED BY/ON: | November 14, 2018 |
EFFECTIVE DATE: February 15, 2021
APPLICATION: Non-profit and/or Not for Profit Donation Boxes
POLICY: Approval from the Library Director and/or Assistant Director is required for placement of a donation box in the lobby.
After approval, placement of donation boxes must be scheduled with the Secretary to the Director, or with other personnel designated by the Director and/or Assistant Director.
Donation boxes are allowed to remain in the lobby for the maximum of two months.
No more than two donation boxes are allowed in a lobby at one time.
RESPONSIBILITY: It is the responsibility of administration to enforce this policy.
REVIEWED BY/ON:
APPROVED: Adopted 2/15/22 by the Board of Trustees
EFFECTIVE DATE: August 13, 2019
APPLICATION: Patrons and Staff
STATEMENT OF PURPOSE: The aim of the Policy is to define the Library’s Proctoring Practices..
POLICY:
The Massapequa Public Library does not offer proctoring.
Reference Librarians will provide patrons with a list of proctoring locations nearby.
| RESPONSIBILITY: | Staff |
| APPROVED: | June 25, 2024 August 12, 2019 |
| REVISED: | June 5, 2024 |
| REVIEWED BY/ON: |
EFFECTIVE DATE: July 12, 2016
APPLICATION: Staff and Patrons
STATEMENT OF PURPOSE:
To update policy and provide usage guidelines for patrons.
POLICY:
The Library offers outgoing faxing services. Faxing of documents will be done by the Library staff. The Library accepts no responsibility for missing pages, bad transmissions or incomplete identification on incoming faxes. The Library cannot guarantee fax quality. Faxes will be limited to 10 pages, not including the cover sheet, per patron per day.
Fax documents may be faxed to a “toll-free” area code at “no charge”.
The Massapequa Public Library only faxes to U.S. area codes. Outgoing faxes will be charged $1.00 per page for each location to which the fax is sent.
RESPONSIBILITY:
It is the responsibility of all staff to enforce this policy.
APPROVED: July 11, 2016
REVISED:
REVIEWED BY/ON: November 13, 2023
December 20, 2023
EFFECTIVE DATE: August 11, 2026
APPLICATION: Personnel
STATEMENT OF PURPOSE: In accordance with the New York State Freedom of Information Law (FOIL) (Public Officers Law, Article 6, §84 et. seq. ), Massapequa Public Library is committed to providing public access to its records while ensuring compliance with legal requirements.
POLICY:
The Library Director will be the Records Access Officer.
Requesting Records
- All FOIL requests must be submitted in writing. Requests can be sent via email, mail, or delivered in person.
- Requests should be as specific as possible, detailing the records sought, including dates, subjects, and any relevant information.
Where to Send Requests
FOIL requests should be directed to:
Massapequa Public Library
Attn: Library Director
Officer
Email: director@massapequalibrary.org
The Response Time
- The Library will acknowledge receipt of a request within five (5) business days.
- The Library will either provide access to the records, deny the request (with an explanation), or provide an estimated timeframe for response if additional time is needed.
- If a request is denied, the requester may appeal within 30 days to the Records Access Officer.
Fees
- Copies of records are available for $0.25 per page for standard-sized documents.
- Additional fees may apply for large-format copies or electronic records requiring special processing.
- Fees must be paid before records are released.
Exemptions
Certain records may be exempt from disclosure under FOIL, State and/or Federal laws, rules and regulations, including but not limited to:
- Unwarranted Invasion of Privacy: Records that, if disclosed, would constitute an unwarranted invasion of personal privacy. Examples include medical or credit histories, personal references of employment applicants and personal information reported in confidence to the Library
- Trade Secrets: Records containing trade secrets or information submitted by a commercial enterprise that, if disclosed, would cause substantial injury to the competitive position of the enterprise
- Law Enforcement Purpose: Records compiled for law enforcement purposes which, if disclosed, would:
o Interfere with investigations or judicial proceedings
o Deprive a person of a fair trial
o Identify a confidential source
o Reveal criminal investigative techniques or procedures (except routine ones), or
o Endanger the life or safety of any person
- Inter-Agency or Intra-Agency Materials: Materials that are deliberative in nature, such as opinions, advice, and recommendations exchanged within or between agencies, are exempt unless they contain:
o Statistical or factual tabulations or data,
o Instructions to staff that affect the public,
o Final agency policies or determinations, or
o External audits.
- Critical Infrastructure Information: Records containing critical infrastructure information that, if disclosed, could jeopardize public safety or security
- Endangerment to Life or Safety: Records that, if disclosed, could endanger the life or safety of any person
- Other Specific Exemptions: Records that would impair contract awards or collective bargaining negotiations, and records that are not relevant to the ordinary work of the agency maintaining them.
Attorney-client privileged materials - Records specifically exempted from disclosure by state or federal statute
Notification to Employees of a Request for Access to Disciplinary Records
Per NY Public Officers Law § 87(6), Massapequa Public Library must notify public employees if responding to a FOIL request for access to their disciplinary records.
Definition of Disciplinary Records: Includes, but is not limited to:
- Complaints, allegations, and charges against an employee
- The name of the employee involved
- Transcripts and exhibits from disciplinary hearings
- The final disposition and any disciplinary action taken
- Written opinions or memoranda supporting the decision
Notification Process: Includes, but is not limited to:
The Records Access Officer will notify the employee after processing the request.
o The notice will include the date of the request and the name of the requester.
o Notification will be sent by regular mail to the last known address of the employee or former employee.
o Employees and former employees are responsible for keeping their address updated with the Library.
o If the notice is returned by the U.S. Postal Service due to an incorrect address, no further notification will be sent.
o There is no obligation to send notifications by email.
Appeals
If a request is denied, an appeal may be submitted in writing within 30 days to:
Massapequa Public Library
Attn: President, Board of Trustees
Email: boardoftrustees@massapequalibrary.org
The Library will review the appeal and issue a response following the next schedule Regular Meeting of the Board of Trustees.
RESPONSIBILITY:
It is the responsibility of all staff to make sure this policy is adhered to.
APPROVED: August 10, 2026
REVISED:
REVIEWED BY/ON:
Law: NYS Public Officers Law §84 et. seq.
EFFECTIVE DATE: May 9, 2017
APPLICATION: Exhibitors
STATEMENT OF PURPOSE: As part of the Library’s function to provide access to intellectual and cultural resources in the community, the Board of Trustees of the Massapequa Public Library provides space for exhibits in the hallway entrance showcase and downstairs Gallery under the following conditions.
POLICY:
- The use by individuals or organizations of the Library’s facilities for displays and/or exhibits is not a right but a privilege which is subject to review by the Board of Trustees.
- The Massapequa Public Library is not responsible for the security of displayed items. All items are understood and acknowledged to be displayed at the exhibitor’s risk.
- All requests for exhibit space will be made to the Library Business Office. The applicant will be notified of confirmation.
- All exhibits are booked on a first come, first served basis. Priority is given to Massapequa residents.
- Art work is accepted at the discretion of the Library. The Library reserves the right to remove any artwork at any time.
- Exhibits are displayed on a monthly basis. Exhibit may not be installed before the first day of the month during which you are exhibiting. Exhibit must be removed by the last day of that month.
- Areas for display shall be determined by the Massapequa Public Library.
- All artwork must be properly wired and framed by exhibitor.
- Artist/exhibitor is responsible for mounting and removing exhibit items.
- For wall-mounted displays, the Library furnishes wall hanging mountings for all displays.
- Labels for exhibited items must be furnished by the artist/exhibitor. Labels may not be taped, tacked or otherwise affixed to the walls.
- The Massapequa Public Library must approve all public relations announcements and advertising prior to dissemination.
- No sales of exhibited materials are allowed on Library premises. Transactions for the purchase of exhibit items shall be directly between the purchaser and the artist/exhibitor. The telephone number and a short biographical sketch of the artist/exhibitor may be posted.
- The Board of Trustees does not endorse the beliefs or viewpoints of topics that may be the subject of exhibits, and may post a sign in the Library indicating such, as it so desires.
| RESPONSIBILITY: | Administration/Business Office |
| APPROVED: | February 11, 2026 |
| REVISED | January 30, 2026 September 19, 2025 June 6, 2025 |
| REVIEWED BY/ON: |
- Borrowers must be age 18 or older with a valid Massapequa Library card in good
standing. - The GoPro camera and accessories can be borrowed for 7 days.
- Late fee – $10 per day. If not returned within ten (10) days it will be deemed lost
and borrower shall be responsible for the full replacement cost of the GoPro
camera and accessories - As with any electronic device, use care when handling.
- The GoPro Camera must be returned inside the Library to a staff member. It
cannot be returned outside the Library at the bookdrop. - The camera and accessories must be returned to the Massapequa Library – do not
return at other libraries. - The Library maintains no liability for use of the GoPro camera.
- Borrower is responsible for reading the instruction manual for the GoPro camera’s
proper care and use. - Borrower and Staff member must sign and date borrowing agreement and
guidelines.
LIABILITY:
The borrower is responsible for costs associated with damage and/or loss of the GoPro
and/or accessories due to neglect or abuse. Replacement cost for the camera is $500.00.
The replacement cost for the accessories and/or case is $50.
The Massapequa Public Library will NOT be held liable for any injuries incurred as
a result of GoPro use.
RESPONSIBILITY:
It is the responsibility of Reference staff to make sure patrons comply with this Policy.
APPROVED: July 10, 2023
REVISED:
REVIEWED BY/ON:
Massapequa Public Library
GoPro Camera
EFFECTIVE DATE: July 11, 2023
APPLICATION: Reference Staff and Patrons
STATEMENT OF PURPOSE: To provide instructions for Borrowing the GoPro
camera and accessories.
GUIDELINES FOR BORROWING AND USE:
EFFECTIVE DATE: August 14, 2012
APPLICATION: Patrons and Staff
STATEMENT OF PURPOSE: To give patrons and staff a clear understanding of how to sign up and use the Library’s homebound delivery service.
POLICY:
A. Eligibility
Massapequa School District residents with a valid Massapequa Public Library card who:
1. Have a temporary or permanent physical disability that prevents them from coming to the Library or;
2. Are confined to their home due to prolonged illness, extended convalescence, or advanced age and do not have a household member to pick up and return Library materials; and
3. Are not in violation of any Library policies.
B. Procedures
1. Patrons will call the Reference Desk when they would like to check out Library materials. A Librarian will fill out a Homebound Delivery request over the phone. The request shall include the reason for the service and the materials requested.
Materials that can be borrowed are books, books on CD and older DVDs. “Older” materials mean items that have been in our collection for over a year.
2. No more than twelve (12) reading materials and twelve (12) media items may be borrowed via homebound delivery service.
3. Written verification of the patron’s homebound status may be requested by the Library Administration.
4. If requested, the Library will keep the patron’s library card on file to check out the library materials.
5. A Librarian will contact the patron to arrange for delivery and return of the borrowed materials. Deliveries are made once per week.
6. Homebound patrons will be responsible for lost or damaged materials.
7. Overdue fines may be imposed for materials not returned at the time of a scheduled pick up with the Library staff member.
8. The Library retains the right to assess fines and/or discontinue service if borrowed items are damaged and/or not returned in the same condition as they were delivered.
9. No staff member of the Library is to enter the home and all materials are to be returned in the delivery bag supplied by the Library.
RESPONSIBILITY:
It is the responsibility of the Reference Librarians and Custodial staff to make sure this policy is adhered to.
| APPROVED: | February 8, 2024 August 13, 2012 |
| REVISED: | January 30, 2024 |
| REVIEWED BY/ON: | November 14, 2018 |
EFFECTIVE DATE: July 11, 2022
APPLICATION: Circulation and Patrons
STATEMENT OF PURPOSE: Lending procedures for home use of Hotspot devices
The Massapequa Public Library Hotspot device allows you to connect your Wi-Fi enabled devices – laptops, tablets, smartphones, etc. to access the internet from anywhere. Borrowers must be 18 years of age and must have a Massapequa Library card in good standing.
- Borrowers are personally responsible for any damage or loss to any part of the Mobile hotspot or hotspot accessory borrowed from the Library.
- Replacement cost:
- Regular Hotspot – $100
- Large 5G Hotspot – $350
Loan Rules
- Mobile hotspots can be borrowed for 7 days and cannot be renewed or checked out within 2 days of return.
- Patrons will be charged $10.00 for each day overdue. The maximum overdue fine for the hotspot for the regular size is $100 and for the large 5G hotspot is $350.
- Any mobile hotspot that is more than 3 days overdue will be deactivated.
RESPONSIBILITY:
It is the responsibility of all circulation staff and librarians to make sure this policy is adhered to.
| APPROVED: | June 16, 2025 July 11, 2022 |
| REVISED: | June 6, 2025 |
| REVIEWED BY/ON: |
EFFECTIVE DATE: January 14, 2014
APPLICATION: Personnel
STATEMENT OF PURPOSE: The Board of Trustees of the Massapequa Public Library acts as custodians of public funds and, as such, it is subject to restrictions on eligible investments. In compliance with the New York State General Municipal Law, Section 39, the Library adopts the following Investment Policy, which will govern the investment activities of the organization.
POLICY:
- Objectives
The objectives of the Massapequa Public Library’s investment activities are to adequately safeguard principal, provide sufficient liquidity to meet all operating requirements and obtain a reasonable rate of return while adhering to all applicable federal, state and other legal requirements.
Safety of Principal – Safety of principal is the foremost objective of the investment program. All investments shall be undertaken in a manner that seeks to preserve capital and fulfills other investment objectives.
Liquidity – The Library’s Investment portfolio will remain sufficiently liquid to enable the Library to meet all operating requirements which might be reasonably anticipated.
Return on Investments (Yield) – The Library’s investments should generate the highest available return without sacrificing liquidity and safety.
Minimization of Risk – All attempts shall be made to minimize the cost\s of financial transactions related to implementing investment strategies.
2) Delegation of Authority
Management responsibility for the Library’s investment program is delegated to the Principal Account Clerk who shall act only as directed by the Board of Trustees. The Principal Account Clerk will work closely with the Library Director and Board Financial Officer when moving monies between accounts and/or investing in diversified banking products.
3) Reporting
The Principal Account Clerk shall provide a written report to the Board of Trustees monthly.
4) Diversification
It is the policy of the Massapequa Public Library to diversify its deposits and investments by financial institution, by investment instrument and by maturity scheduling.
5) Permitted Investments
As authorized by New York State General Municipal Law, section 11, the Massapequa Public Library authorizes the Director of the Library to invest monies not required for immediate expenditure for terms not to exceed its projected cash flow need in the following types of investments:
- Special time deposit accounts;
- Certificates of deposits;
- Obligations of the United States of America;
- Obligations guaranteed by agencies of the United States of America where the payment of principal and interest are guaranteed by the United States of America;
- Obligations of the State of New York.
All investments obligations shall be payable or redeemable at the option of the Massapequa Public Library within such times as the proceeds will be needed to meet expenditures for purposes for which the moneys were provided and in the case of obligations purchased with the proceeds of bonds or notes, shall be payable or redeemable at the option of the Massapequa Public Library within two years of the date of purchase.
6) Collateralizing of Deposits
All deposits of the Massapequa Public Library, including certificates of deposit and special time deposits, which are in excess of the amount insured under the provisions of the Federal Deposit Insurance Act shall be secured in accordance with New York State General Municipal Law section 10:
- A pledge of “eligible securities” with an aggregate “market value” or as provided by New York State General Municipal Law section 10, equal to at least the aggregate amount of the public deposits for which collateral is being sought.
- By an eligible ‘irrevocable letter of credit” issued by a qualified bank other than the bank with the deposits in favor of the government for a term not to exceed 90 days with an aggregate value equal to 140% of the aggregate amount of deposits and the agreed upon interest, if any. A qualified bank is one whose commercial paper and other unsecured short term debt obligations are rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization or by a bank that is in compliance with applicable federal minimum risk-based capital requirements.
- By an eligible surety bond payable to the Library for an amount at least equal to 100% of the aggregate amount of deposits and the agreed upon interest, if any, executed by an insurance company authorized to do business in New York State, whose claims paying ability is rated in the highest rating category by at least two nationally recognized statistical rating organizations.
7) SAFEKEEPING AND COLLATERALIZATION
Eligible securities used for collateralizing deposits shall be held by a third party bank or trust company subject to security and custodial agreements in accordance with the provisions of New York State General Municipal Law section 10.
8) AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
The Director of the Library and Board Financial Officer are responsible for evaluating the financial position proposed depositories, trading partners and custodians. All financial institutions with which the Library conducts business with must be credit worthy.
9) AMENDMENT OF INVESTMENT POLICY
The Massapequa Public Library shall have the power to amend its investment policy from time to time in accordance with the provisions of New York State General Municipal Law section 39.
RESPONSIBILITY: It is the responsibility of the Director, Assistant Director and the Principal Account Clerk to ensure compliance with this policy.
APPROVED: January 13, 2014
REVIEWED BY/ON: July 10, 2025
July 9, 2024
July 10, 2023
July 11, 2022
July 12, 2021
July 13, 2020
2015-2019
REVISED: N/A
EFFECTIVE DATE: October 17, 2013
APPLICATION: Patrons
STATEMENT OF PURPOSE: To ensure that Library Cards are issued to authorized users of the Massapequa Public Library.
POLICY:
Who may apply for a Library card:
Massapequa School District 23 residents; non-resident property owners; teachers employed by the Massapequa School District who live outside Nassau County; and people who are living in the District temporarily.
Massapequa School District 23 residents and non-resident property owners must provide in two (2) pieces of current identification, one from Column A and one from Column B below, with their name and address*.
People who are living in the District temporarily (for example, during Superstorm Sandy) will be issued a three month card and must provide proof of temporary residence in form acceptable to the Director.
Teachers employed by the Massapequa School District who live outside Nassau County must provide a pay stub or a letter from the School District stating they are currently employed, and they will be issued a card without Direct Access which expires annually.
| Column A | Column B |
| New York State driver’s license or permit | Tax bill |
| New York State vehicle registration | Current utility bill or credit card bill |
| Non-driver identification | Bank or checking account statement |
| School ID | |
| Official rent receipt or rental agreement |
* A Post Office Box is acceptable with additional proof of residency as outlined above.
Young Adult (Teen) cards are issued to students ages 12 to 17 who have a current Massapequa School District ID card, a report card, or a class schedule as acceptable proof of residency.
To issue a youth card to a child, the parent or guardian must have a card. To apply for a child’s library card, the parent or guardian must present his/her own ID. In addition, the child must be present to apply for the card. Children not yet in Kindergarten may obtain a library card upon parent or guardian’s request.
Library card renewals must be done in person at the Circulation Desk with one proof of residency from Column B above for an immediate renewal.
There is a charge of $1.00 for the first lost or replacement card; a charge of $3.00 will be incurred for each lost or replacement card thereafter.
Cards can be purchased by those living outside of the Nassau Library System’s service area. The cost is $395 per year.
RESPONSIBILITY:
It is the responsibility of the Circulation Desk staff to make sure all documents provided to obtain a Library card fall within the parameters of this Policy. If a question arises as to the validity of a document or of a patron’s required residency, staff must consult the Director or the Assistant Director for approval.
| APPROVED: | June 25, 2024 October 16, 2013 |
| REVISED: | June 5, 2024 November 18, 2019 December 10, 2018 |
| REVIEWED BY/ON: | December 10, 2018 |
EFFECTIVE DATE: April 13, 2017
APPLICATION: All Staff and Patrons
STATEMENT OF PURPOSE: The Library encourages the community’s use of its meeting rooms subject to the rules and regulations established by the Board of Trustees.
In formulating this policy, the Board has in mind its goal of making Library facilities accessible to the greatest number of people, irrespective of the beliefs or affiliations of those requesting their use, so that the Library may be a center for community activities and information. The only restrictions are those required by law or necessary for the proper management of the facilities. Groups or individuals at least 21 years of age may use the Library’s facilities in accordance with Education Law §414. in accordance with Education Law §414. Making space available to individuals and organizations is not an indication that the Trustees or staff of the Library endorse the beliefs, policies, or programs of the individual or groups using the space.
POLICY:
The Library Director, and/or the Assistant Director or authorized representative is permitted to approve applications for the use of the Library’s facilities by individuals and organizations, and may delegate this authority to one or more members of the staff subject to the following restrictions:
- Library facilities must always be used in accordance with §414 of the Education Law.
- Use of meeting rooms is restricted to not-for-profit organizations based in the Massapequa Union Free School District #23. 50% of the attendees/members must reside in this district. The rooms shall be used for non-profit purposes and cannot be used for conducting business or commercial transactions or for the personal profit of the applicant. All programs must be open to the public.
- In order to reserve a meeting room, the person or organization representative must be a Massapequa Public Library cardholder in good standing.
- Library sponsored programs take priority over all other meeting room reservations. The Library reserves the right to cancel or reschedule meeting room reservations at any time in the event of a conflict with a Library sponsored program or in the case of an emergency.
- Meetings and other uses shall be open to the general public. Funds shall neither be solicited nor collected within the Library Solicitation of future business or funds for profit is not permitted. The meeting rooms may not be used for proprietary or fundraising events except for the Friends of the Massapequa Public Library.
- The Library will not provide storage for the property of organizations that meet in the building(s). At the end of each meeting, all property belonging to an organization or individuals must be removed from the Library.
- The Library is not responsible for lost or stolen materials.
- Availability: The meeting rooms will be available from the Library’s opening time until fifteen (15) minutes prior to closing. Use at other times must be agreed upon with the Library Director and/or the Assistant Director or authorized representative.
- (a) Application for Use of Meeting Rooms: Groups desiring to use the meeting room must make application to the Library Director and/or the Assistant Director or authorized representative at least 14 days, and no more than 30 days, prior to the day on which use is desired. No organization may reserve the meeting room for more than one meeting, but must re-apply for each meeting. Applications will be received on a first-come-first-served basis. The submission of an application is not a guarantee of space. Applications must be made to the Library Director and/or the Assistant Director or authorized representative who shall have the authority to grant or deny any application.
(b) Day of reservation that pertains to Rooms A, B and C which are not pre-booked may be reserved for one hour increments at the Circulation Desk. Patrons or Individuals of at least 17 years of age may use the rooms.
- Other Restrictions: Alcoholic beverages may not be consumed on Library property.
- Sale of Merchandise: The sale of articles or merchandise is not permitted in the Library.
- Conditions For Use:
a. Individuals and/or Officers of a group or organization using Library space are responsible for:
- Complying with the rules and regulations established by the Library for the proper management and use of the space. Occupancy of the meeting rooms are as follows:
a. Bar Harbour Auditorium:
Stadium Seating: 80
Table and chairs: 50
b. Bar Harbour Kid’s Cove: 25
c. Bar Harbour Meeting Room A 6
d. Bar Harbour Meeting Room B 4
e. Bar Harbour Meeting Room C 8
f. Central Avenue Meeting Room: 20
g. Central Avenue Children’s Room: 30
- The supervision of the use of the space allotted to their group; the safety of Library equipment furnished to the group; and for leaving the space in a clean and orderly condition.
- Insuring that the space is vacated promptly at the end of the period for which it has been assigned.
- Any damage to or loss of Library property as a result of the meeting.
- Fees:
a. There are no rental fees for the use of the meeting rooms. If the Library provides a coffee set-up, a fee of $15 is charged.
All fees must be paid prior to meeting date.
b. Kitchen Privileges (Bar Harbour Building only). Kitchen privileges are granted to community groups under the following rules:
- Kitchen facilities are provided for the preparation of light refreshments only. Facilities are not available for the serving of complete meals.
- Groups using kitchen facilities must supply all necessary utensils (cups, spoons, coffee pots and pans, etc.).
- Refrigerator may be used for temporary storage of items. When the group using the facilities leaves, all food must be removed and all facilities must be left clean and neat.
- Utensils used in the kitchen and owned by a community group may not be stored in the Library.
- The Library reserves the right to withdraw kitchen privileges for failure of a group to conform to the regulations set by the Library Board of Trustees.
c. Cancellation Notice: Notice of cancellation of a meeting must reach the Library not less than 24 hours in advance of the meeting time scheduled. The Library reserves the right to cancel any meeting in the event of an emergency or failure to conform to regulations established.
- Library Equipment Available: Projector, Portable Projector, Laptop, Laptop Wires, TV Monitor, DVD player, piano, and sound system are available and must be requested at the time of application. Not all equipment is available in all rooms. At that time, responsibility for operation of the equipment will be discussed.
- Distribution or Posting of Materials on Library Property:
a. No material may be posted or distributed within the Library buildings without the approval of the Library Director and/or the Assistant Director or authorized representative.
b. The sponsoring group must be identified on all publicity displayed or published. Neither the name nor address of the Library may be used as the official address or headquarters of any organizations. The Library phone number may not be used by any groups in their meeting announcements.
c. Nothing may be posted on the exterior of the Library building or its appurtenances.
d. No material may be distributed or posted which advocates:
- Adherence to a religious denomination or sect,
- Election or defeat of a candidate for any public or private office,
- Membership in a fraternal, secret or exclusive society or organization other than organizations of veterans or volunteer fireman, or Friends of Massapequa Library.
- Advertises items for exchange, rent or sale.
- The use of the Library meeting space is a privilege and not a right. The Library reserves the right to deny the use of any meeting room to any group that does not comply with the above regulations.
- Appeal Procedure: Denial of an application for other than unavailability of space may be appealed by submitting a written notice of appeal to the Board of Trustees within 30 days of the action of the Library Director and/or the Assistant Director or authorized representative denying use of the meeting room. The Board of Trustees, or their designee, shall convene a meeting, at which time and place the resident shall be afforded the opportunity to present evidence, testify and cross examine. Within seven (7) days of such hearing, the Board shall render a decision in writing granting use of the meeting room or confirming the Library Director’s and/or the Assistant Director or authorized representative’s action and explaining the reason(s) for supporting the Director’s decision.
RESPONSIBILITY: All Staff Members
APPROVED: August 10, 2026
September 12, 2022
April 13, 2017
REVISED: July 17, 2026
September 12, 2022
REVIEWED BY/ON: September 12, 2022
EFFECTIVE DATE: January 24, 2014
APPLICATION: Reference Staff and Patrons
STATEMENT OF PURPOSE: We are pleased to offer our community participation in a program entitling them to free entrance to museums and parks.
POLICY: The following guidelines apply:
- Museum/park passes are available to Massapequa School District residents only. The borrower must be at least 18 years old and hold a Massapequa Library Card and be in good standing.
- A household may borrow only one pass at a time and each individual museum/park pass may be borrowed no more than once every 30 days. Passes may be reserved up to 30 days in advance.
- Physical passes must be returned to the Reference Department. The pass may not be placed in the book drop. If it is returned in the book drop a $10.00 fine will be added to the borrower’s record.
- Late charge of $10.00 per day. In the event that a pass is not returned and the library must pay the entrance fee for the next user, that entrance fee will be added to the original borrowers late fees.
- Any borrower who loses a physical pass is responsible for the full replacement cost of that pass. (See Reference for cost of replacement.)
- It is the borrower’s responsibility to call the museums/parks directly for information, hours of operation, parking and/or directions.
- Passes may be reserved up to one month in advance by an adult (18+ years) family member. Only 1(one) pass may be reserved at one time. Please be courteous and contact the Reference Department if you cannot use the time slot you reserved.
- Each museum reserves the right to determine the rules and regulations governing the use of the pass.
- The Massapequa Library reserves the right to limit the use of the passes for individual families in the event of abuse of the passes.
| RESPONSIBILITY: | It is the responsibility of the Reference Librarians to make sure patrons comply with this policy. |
| APPROVED: | January 24, 2014 |
| REVISED: | October 16, 2024 September 11, 2024 |
| REVIEWED BY/ON: | February 3, 2025 April 13, 2017 |
EFFECTIVE DATE: September 14, 2012
APPLICATION: Staff and Patrons
STATEMENT OF PURPOSE: No smoking
POLICY:
Smoking or vaping is not permitted on Library property in accordance with Article 13-E of the NYS Public Health Law §§1399 et seq.
“Smoking” means the burning of a lighted cigar, cigarette, pipe or any other matter or substance which contains tobacco or cannabis as defined in section 222.00 of the penal law, or cannabinoid hemp as defined in section three of the cannabis law.
“Vaping” means the use of an electronic cigarette.
“Electronic cigarette” shall have the same meaning as in NYS Public Health Law §1399-aa (13)
Smoking shall not be permitted and no person shall smoke within one hundred feet (100) of the entrances, exits or outdoor areas of the Library. NYS Public Health Law §1399-o(6).
RESPONSIBILITY:
It is the responsibility of all staff to make sure this policy is adhered to.
APPROVED: September 13, 2013
December 11, 2023
REVISED: December 5, 2023
REVIEWED BY/ON: February 10, 2015
December 10, 2018
September 12, 2022
PROCEDURES GOVERNING TRUSTEE AND PUBLIC ATTENDANCE AT MEETINGS CONDUCTED BY USE OF VIDEOCONFERENCING
Adopted by the
Massapequa Public Library (Board)
Pursuant to Public Officers Law § 103-a (2)(b), the Board adopts these Procedures Governing Trustee and Public Attendance at Meetings Conducted by use of Videoconferencing (Procedures). These Procedures shall apply to all public meetings of the Board conducted by use of videoconferencing and to all public meetings of any committee or subcommittee of the Board now existing or hereafter established conducted by use of videoconferencing. When applying these Procedures to meetings of a committee or subcommittee of the Board, references to the Board shall be deemed to be references to such committee or subcommittee.
- Except as provided in paragraph 2, each Trustee of the Board who wishes to attend and participate in a public meeting of the Board shall be physically present at a meeting location that is open to the public and identified in the public notice for such meeting.
- If, due to extraordinary circumstances, a Trustee of the Board who wishes to attend and participate in a meeting is unable to be physically present at a meeting location that is open to the public and identified in the public notice for such meeting, such Trustee may submit a written request to the Director of Licensing Services to attend the meeting via videoconference from a location that is not open to the public. The written request must be submitted a reasonable time in advance of the meeting (and in no event later than the time required to allow the public notice for the meeting to be revised to indicate that the meeting will be conducted by use of videoconferencing) and must identify the general nature of the extraordinary circumstance that causes such Trustee to be unable to be physically present at a meeting location that is open to the public and identified in the public notice.
- Extraordinary circumstances shall include:
a. Disability;
b. Illness;
c. Caregiving responsibilities; and
d. Any other significant or unexpected factor or event which precludes such Trustee’s physical attendance at such meeting at a meeting location that is open to the public. - Notwithstanding the provisions in these Procedures that permit Trustees to attend a meeting via videoconference from a location that is not open to the public, the Board shall not be permitted to conduct a meeting unless the number of Trustees physically present at location(s) where the public can attend is at least equal to the minimum number of Trustees necessary to fulfill the Board’s quorum requirement. If such quorum requirement is satisfied, the Trustees physically present at location(s) where the public can attend and the Trustee(s) attending the meeting via videoconference from location(s) not open to the public may participate in the meeting and vote at the meeting.
- If videoconferencing is used to conduct a meeting, then except in the case of executive sessions, the Board shall ensure that each Trustee participating in the meeting, whether at a location where the public can attend or from a remote location that is not open to the public, can be heard, seen, and identified, while the meeting is being conducted, including but not limited to any motions, proposals, resolutions, and any other matter formally discussed or voted upon. Trustees participating from a remote location shall ensure that their visual and audio connections are operational and shall (1) identify their full name on the videoconferencing software so that it appears on the screen or (2) have a name plate with their full name that appears on the screen.
- Notwithstanding any other provision of these Procedures to the contrary, a Trustee who is otherwise qualified to participate in a meeting from a remote location that is not open to the public shall not be permitted to participate in the meeting from such remote location if such Trustee’s visual and audio connections are not operational and/or do not permit such Trustee to be heard, seen, and identified, while the meeting is being conducted.
- If videoconferencing is used to conduct a meeting, the minutes of the meeting shall identify which, if any, Trustee(s) participated remotely and shall be available to the public pursuant to Section 106 of the Public Officers Law.
- If videoconferencing is used to conduct a meeting, the public notice for the meeting shall inform the public that videoconferencing will be used; shall specify where the public can view the meeting (and, when public participation in the meeting is authorized, shall specify where the public can view and/or participate in the meeting); shall specify where required documents and records will be posted or available; shall identify the physical location(s) for the meeting where the public can attend; and shall otherwise comply with all applicable requirements of the Open Meetings Law.
- If videoconferencing is used to conduct a meeting, the meeting shall be recorded, the recording of the meeting shall be posted or linked on the public website of the Department of State within five business days following the meeting, and such recording shall remain so available for a minimum of five years thereafter. Such recordings shall be transcribed upon request.
- If videoconferencing is used to conduct a meeting, the public may attend the meeting at any location that is open to the public and, in addition, the Board shall (1) provide the opportunity for Trustees of the public to view such meeting via video, and (2) when public comment or participation is authorized, shall provide the opportunity for Trustees of the public to participate in proceedings via videoconference in real time and shall ensure that videoconferencing authorizes the same public participation or testimony as in person participation or testimony.
- If videoconferencing is used to conduct a meeting, the Board may require any member of the public who wishes to attend the meeting remotely by videoconference to register for the meeting, provided that such registration shall be open to all and that the manner in which registration can be made is specified in the public notice for the meeting.
- If videoconferencing is used to conduct a meeting during which public comment is authorized or otherwise accepted, the Board may require any member of the public who provides comments during such meeting to submit a Notice of Appearance or otherwise to provide such information as may be deemed necessary by the Library for the purposes of fulfilling its obligations under Executive Law § 166. Nothing in this paragraph or elsewhere in these Procedures shall be construed as requiring the Board to accept public comments at any meeting or otherwise to permit participation by members of the public in any meeting. If the Board does accept public comments at any meeting or does otherwise permit participation by members of the public in any meeting, nothing in this paragraph or elsewhere in these Procedures shall be construed as limiting the right of the Board to impose such limits and restrictions on such public comments and/or public participation as may be permitted by applicable law.
- Neither the in-person participation requirements of paragraph 1 of these Procedures nor the in-person quorum requirements of paragraph 4 of these Procedures shall apply during a State disaster emergency declared by the Governor pursuant to Section 28 of the Executive Law if the Board determines that the circumstances necessitating the emergency declaration would affect or impair the ability of the Board to hold an in-person meeting. A determination under this paragraph may be made at a meeting in which any or all of the Trustees participate by videoconferencing from remote locations not open to the public.
Adopted on June 13, 2022 by the Board.
Procedures governing Trustee and public attendance at meetings conducted by videoconferencing
Resolution for Attendance via Videoconferencing
MASSAPEQUA PUBLIC LIBRARY
WHEREAS, Part WW of Chapter 56 of the Laws of 2022 (Part WW) amended Article 7 of the Public Officers Law (the Open Meetings Law), in relation to permitting videoconferencing and remote participation in public meetings under certain circumstances; and WHEREAS, prior to the enactment of Part WW, the Open Meetings Law provided that when videoconferencing is used to conduct a public meeting of a public body, each member of the public body wishing to attend and participate in the meeting must be physically present at such meeting at a location where the public can attend; and WHEREAS, Section 103-a of the Public Officers Law, as added by Part WW, permits members of a public body, under extraordinary circumstances, to attend and participate in a meeting of the public body by videoconferencing from a remote location that is not open to the public, provided that (1) the public body has adopted a resolution authorizing the use of videoconferencing, (2) the number of members of the public body who attend the meeting at location(s) where the public can attend is at least equal to the number required to satisfy the public body’s quorum requirement, (3) the public body has established written procedures governing member and public attendance consistent with Section 103-a of the Public Officers Law, (4) such written procedures are conspicuously posted on the public website of the public body, and (5) the other criteria specified in Section 103-a are satisfied; and WHEREAS, the MASSAPEQUA PUBLIC LIBRARY (the “Board”) deems it appropriate that the Board and any and all committees or subcommittees of the Board now existing or hereafter established be authorized to use videoconferencing to conduct meetings in the manner contemplated by Section 103-a of the Public Officers Law, i.e., meetings where a member who is unable to be physically present at any such meeting location due to extraordinary circumstances is permitted to attend and participate in the meeting by videoconferencing from a remote location that is not open to the public; and WHEREAS, the Board also deems it appropriate that the Board and any and all committees or subcommittees of the Board continue to be authorized to use videoconferencing to conduct meetings where each member wishing to attend and participate in such meeting is physically present at such meeting at a location where the public can attend; BE IT RESOLVED, that the Board hereby authorizes the Board and any and all committees or subcommittees of the Board now existing or hereafter established to use videoconferencing to conduct meetings in the manner authorized by Section 103-a of the Public Officers Law; including meetings where a Trustee who is unable to be physically present at any such meeting location due to extraordinary circumstances is permitted to attend and participate in the meeting by videoconferencing from a remote location that is not open to the public; and be it further RESOLVED, that, in addition, the Board continues to authorize the Board and any and all committees or subcommittees of the Board now existing or hereafter established to use videoconferencing to conduct meetings where each member wishing to attend and participate in such meeting is physically present at such meeting at a location where the public can attend; and be it further RESOLVED, that the Board hereby adopts the Procedures Governing Trustee and Public Attendance at Meetings Conducted by Use of Videoconferencing annexed hereto and made part hereof (the Procedures) and directs that all meetings of the Board conducted by use of videoconferencing and all meetings of any committee or subcommittee of the Board conducted by use of videoconferencing shall be conducted in accordance with such Procedures and in accordance with the applicable provisions of the Open Meetings Law; and WHEREAS, for the purposes of the Open Meetings Law, the public website of the Massapequa Public Library is the public website of the Board, be it further RESOLVED, that the attached Procedures be conspicuously posted on the public website of the Massapequa Public Library.
Adopted on June 13, 2022 by the Board
EFFECTIVE DATE: May 10, 2016
APPLICATION: All persons entering the Library
STATEMENT OF PURPOSE: The following rules, regulations and procedures are enacted by the Board of Trustees for the purpose of maintaining public order in the Library’s facilities and surrounding sites by all Library patrons, visitors and employees, as well as other licensees and invitees, in accordance with N.Y. State Education Law §262.
POLICY:
I. Conditional Permission for Use of Library Facilities
As a condition for the use of Library premises, Library patrons, employees, visitors and other licensees and invitees who enter upon or remain at the Library facilities, agree that they shall be subject to these rules and regulations. Failure to comply with the same shall constitute grounds for the immediate ejection as a trespasser, suspension of Library borrowing privileges and revocation of rights to enter upon Library premises.
II. Use of Library Facilities
The use of Library facilities and entry onto Library premises shall be limited to employees of the Library in the performance of their duties, and patrons and visitors to the Library facilities and office for purposes of reading, selecting, returning and borrowing Library books and materials, conducting business with the Library, and attendance at meetings, programs and other events authorized or conducted by the Board of Trustees or other Library personnel, or by organizations authorized by the Library to conduct such events on Library premises.
III. Patrons shall:
- Engage in activities associated with the use of a public library.
Patrons not reading, studying or using Library materials may be required to leave the building.
- Respect the rights of other patrons and staff members.
Patrons shall not harass or annoy others through noisy or boisterous activities, by staring at another person with the intent to annoy that person, by making unwelcome sexual remarks, gestures or advances, by following another person
about the building with the intent to annoy that person, by playing audio equipment so that others can hear it, by singing or talking loudly to others in monologues, or by behaving in a manner which can be reasonably expected to disturb others.
- Sexual Harassment
Specifically: Sexual harassment shall be defined as sexual advances that are not welcomed, requests for sexual favors and other verbal or physical conduct of a sexual nature.
Such conduct, that has the purpose or effect of unreasonably interfering with an employee’s performance of Library duties, constitutes sexual harassment
Further, abusive language as it relates to a Library employee’s sex or graphic displays via pictures or objects will be considered sexual harassment
IV. Patrons shall not:
- Sleep in the Library.
- Consume food or beverages, smoke or tobacco products.
- Be under the influence of alcohol or drugs.
- Bring in alcohol of any kind.
- Engage in any illegal activity while in the Library building.
- Interfere with the use of the Library by other patrons, or interfere with Library employees’ performance of their duties.
- Deface or mar Library materials. This includes books, magazine, newspaper, recordings, or other items of the Library collection. Nor shall they deface, mar, or in any way destroy or damage Library furnishings, walls, machines, or other Library property.
- A person entering the building must be fully clothed. Patrons must wear a covering of their upper bodies and shoes or other footwear. Patrons whose bodily hygiene is offensive so as to constitute a nuisance to other patrons may be required to leave the building.
- Bring pets or animals into the Library other than a service animal. A service animal is any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domestic, trained or untrained, are not considered service animals.
Any patron not abiding by these or other rules and regulations of the Library may be required by any staff member to leave the Library building. Serious or continued violations may result in a suspension of privileges for up to thirty (30) days by a Department Head or the Director. Library employees are authorized to call the Nassau Police Department for violations of this policy.
Any patron who violates these or other rules and regulations may, on the recommendation of the Director and with the approval of the Library Board of Trustees, be denied the privilege of access to the Library for a period longer than thirty (30) days.
V. Procedures
1. While the Massapequa Public Library facilities are open, the Library Director or his/her designees, in the first instance, shall be responsible for the enforcement of these rules and regulations. Any violation shall be immediately reported to the Library Director or his/her designees who shall immediately take inquiry of the facts and circumstances surrounding the complaint, and who may either direct the trespasser to cease and desist the violation or vacate the premises. Upon the refusal of such person to obey the directive of the Library Director or his/her designees, such Library Director or designee is hereby authorized and directed to make a complaint to the Nassau County Police Department and to sign any information as necessary charging said trespasser with the appropriate violation of the Penal Law. The Library Director or his/her designee shall forthwith make a report to the Board of Trustees.
2. When the Library Director or his/her designees are not present, any Library employee is authorized and directed, upon observing and being informed of any violation of these rules and regulations, to make inquiry of the facts and circumstances surrounding the violation and any such employee may either direct the trespasser to cease and desist the violation or vacate the premises. Upon the refusal of such person to obey the directive of the employee, such employee is hereby authorized and directed to make a complaint to the Nassau County Police Department and sign any information as necessary charging said violator with the appropriate violation of the Penal Law. Subsequently, such Library employee, at the first opportunity, shall make a written report of the facts and circumstances surrounding the enforcement of these rules and regulations to the Library Director.
3. The Library shall indemnify and save harmless the Library Director, his/her designees, or any Library personnel, from any action, claim or proceeding instituted against such person arising out of the enforcement of these rules and regulations by such Library personnel.VI. Appeal Procedure
1. Appeals by Library patrons and registered borrowers of Library materials relating to suspension of borrowing privileges and revocation of their privileges to enter upon Library premises shall be made to the Board of Trustees.
2. Each person, not an employee or registered borrower of the Library, shall have the right to submit a written notice of appeal to the Board of Trustees within thirty (30) days of any action of the Library Director suspending borrowing privileges or revoking their license to enter upon Library premises. The Board of Trustees, or their designee, shall convene a hearing at which time and place the aggrieved shall be afforded the opportunity to present evidence, testify and cross examine witnesses. Within seven (7) days of such hearing, the Board of Trustees shall render a decision in writing either restoring the aggrieved person’s Library privileges or confirming the Library Director’s actions explaining the reasons for the continuance of the Director’s action.RESPONSIBILITY: All Staff Members
APPROVED: August 10, 2026
November 13, 2023
May 9, 2016
REVISED: November 6, 2023
July 17, 2026
REVIEWED BY/ON: November 6, 2023
EFFECTIVE DATE: August 11, 2026
APPLICATION: Library Staff
STATEMENT OF PURPOSE: Petty Cash
POLICY:
The Board of Trustees authorizes a Petty Cash Fund in the amount of $500 for the Bar Harbour building and $250 for Central Avenue building.
Expenditures from the Fund may be made for payment upon receipt of bills for materials, supplies or services furnished to the Library for $50.00 or less.
PROCEDURES:
Petty Cash is maintained by the Senior Account Clerk in the Business Office and managed by the Principal Library clerks in each building. The disbursements from petty cash are recorded and supported by appropriate documentation. Replenishment of the Petty Cash Fund is made through the Voucher process at which time it is reviewed and approved by the Junior Accountant, Director or Assistant Director, Treasurer, approving Trustee and Chief Financial Officer.
Receipts and cash-on-hand must total the authorized Petty Cash amount. All disbursements from Petty Cash are to be supported by sales receipts and/or vendor invoices, along with the “Receipt of Petty Cash” form. No mileage payments are made from Petty Cash.
At all times, a tax exempt form should be presented to the vendor for exclusion of sales tax from the purchase.
In the event the purchase exceeded $50.00 and the credit card of the Library Director/Assistant Director is unavailable disbursement from Petty Cash will be made upon approval of the Director/Assistant Director.
RESPONSIBILITY: It is the responsibility of all staff to make sure this policy is adhered to.
APPROVED: August 10, 2026
REVISED:
REVIEWED BY/ON:
EFFECTIVE DATE: December 14, 2010
APPLICATION: Board of Trustees
STATEMENT OF PURPOSE: The Board of Trustees of the Massapequa Public Library recognizes its responsibility to obtain goods and services at the best possible price.
PROCUREMENT:
In accordance with General Municipal Law §103, competitive bidding shall be required for purchases of goods involving an expenditure of $20,000.00 or more, and procurement of services involving an expenditure of $35,000.00 or more. All awards to other than the lowest responsible bidder must be documented, with explanation and reasons given for the award.
See as defined in the Massapequa Public Library Procurement Procedure:
Purchases in excess of $5,000.00 shall be subject to competitive quotations. These competitive quotations must be in written proposals or written quotations. All quotations shall be recorded.
The Board of Trustees reserves the right to reject any and all quotations which it determines are not in the best interests of the Library by reason of quality and/or not adhering to the specifications as described in the quotations.
The Library Director and/or Assistant Director, without prior Board approval, may purchase goods and/or services not to exceed $3,000.00 for one purchase.
EMERGENCY PROCUREMENT
The Library Director and/or Assistant Director without prior Board approval in emergency situations where it directly impacts the operation of the physical building and/or directly impacts the staff and/or patrons, may incur expenses up to and including $5,000.00.
The emergency expenditure must be communicated in writing to the Board within 24 hours including:
- detailed explanation of emergency situation
- justification
- documentation and invoices of expenditures
RESPONSIBILITY: It is the responsibility of the Library Director and the Board of Trustees to make sure this policy is adhered to.
| APPROVED: | June 16, 2025 November 13, 2023 December 13, 2010 |
| REVISED: | June 6, 2025 November 6, 2023 |
| REVIEWED BY/ON: | July 10, 2023 July 11, 2022 July 12, 2021 July 13, 2020 |
EFFECTIVE DATE: May 13, 2014
APPLICATION: Staff and patrons.
STATEMENT OF PURPOSE
The purpose of this policy is to address the usage of library public computer in order that patrons can access the Internet and other electronic information sources.
POLICY
- Patrons must agree to abide by the MPL Public Computer Usage policy.
- Users will be granted up to 2 hours of computer use per day (1 hour on Sundays). Library staff may log off any user found to be using more than their time limit. Library staff may extend a user’s time if all computers are not in use and no one is waiting to use a computer.
- The minimum age for use of an adult computer is 16 years of age. Library staff has the right to request proof of age, and if none is provided, can deny use of an adult computer.
- If a parent requests the use of an adult computer for their child under age 16, permission will be granted as long as the parent remains with the child during their computer use.
- Users must respect the rights and sensibilities of all library patrons. No person shall use the Library’s internet computers and related equipment in a way that disturbs or interferes with users, employees or operations of the Library.
- Illegal use of the public computers or internet and related equipment is strictly prohibited. Users may not use the Library’s computer or internet equipment to access, view, print, distribute, display, send or receive images, text or graphics of obscene material or material that violates laws relating to child pornography. Library users may not disseminate, exhibit or display to minors materials that are harmful to minors.
- All users of the Library’s computers or internet and related equipment access the internet at their own risk. The Library assumes no responsibility for the content, accuracy or quality of the information obtained via the Internet and assumes no responsibility for any damage, direct or indirect, that users or anyone else may suffer through access to the Internet.
- The Library assumes no responsibility for any damage to users’ personal devices, software, files, and/or any other equipment of the user.
- Users may not violate any copyright or software licensing agreements.
- Users may not damage, alter, or degrade the Library’s computers and internet or related equipment, peripherals, software or configurations.
- Users may not gain unauthorized access to the Library’s computer systems or networks.
Violations may result in the loss of access to the Library’s computer and internet or related equipment, and/or loss of library privileges. Users are financially responsible for any damages to the Library’s internet access and/or Computers Illegal use of the Library’s internet or computers or related equipment also may be subject to prosecution by local, state or federal authorities.
| RESPONSIBILITY: | It is the responsibility of the librarians to enforce the library’s computer and internet access or related equipment. |
| APPROVED: | June 16, 2025 May 12, 2014 |
| REVISED: | February 3, 2025 January 14, 2019 |
| REVIEWED BY/ON: |
EFFECTIVE DATE: March 12, 2019
APPLICATION: Business Office Staff
STATEMENT OF PURPOSE: The purpose of this Policy is to ensure that necessary records and documents are adequately protected and maintained and to ensure that records that are no longer needed by Massapequa Public Library or are of no value, are discarded at the proper time.
POLICY:
The Massapequa Public Library is required to follow Records Retention and Disposition Schedule MI-1 as mandated by the State Education Department. A full copy of such Schedule will be maintained in the Business Office.
| RESPONSIBILITY: | Business Office Staff |
| APPROVED: | June 16, 2025 March 11, 2019 |
| REVISED: | |
| REVIEWED BY/ON: | February 3, 2025 |
EFFECTIVE DATE: December 10, 2018
APPLICATION: All Employees
STATEMENT OF PURPOSE:
The Massapequa Public Library is committed to maintaining a workplace free from sexual harassment. Sexual harassment is a form of workplace discrimination. All employees are required to work in a manner that prevents sexual harassment in the workplace. This Policy is one component of the Massapequa Public Library’s commitment to a discrimination-free work environment. Sexual harassment is against the law[1] and all employees have a legal right to a workplace free from sexual harassment and employees are urged to report sexual harassment by filing a complaint internally with the Massapequa Public Library.
Employees can also file a complaint with a government agency or in court under federal, state or local antidiscrimination laws.
POLICY:
- The Massapequa Public Library’s Policy applies to all employees, applicants for employment, interns, whether paid or unpaid, contractors and persons conducting business, regardless of immigration status, with the Massapequa Public Library. In the remainder of this document, the term “employees” refers to this collective group.
- Sexual harassment will not be tolerated. Any employee or individual covered by this policy who engages in sexual harassment or retaliation will be subject to remedial and/or disciplinary action (e.g., counseling, suspension, termination).
- Retaliation Prohibition: No person covered by this Policy shall be subject to adverse action because the employee reports an incident of sexual harassment, provides information, or otherwise assists in any investigation of a sexual harassment complaint. The Massapequa Public Library will not tolerate such retaliation against anyone who, in good faith, reports or provides information about suspected sexual harassment. Any employee of the Massapequa Public Library who retaliates against anyone involved in a sexual harassment investigation will be subjected to disciplinary action, up to and including termination. All employees, paid or unpaid interns, or non-employees[2] working in the workplace who believe they have been subject to such retaliation should inform a supervisor, manager, or Assistant Director. All employees, paid or unpaid interns or non-employees who believe they have been a target of such retaliation may also seek relief in other available forums, as explained below in the section on Legal Protections.
- Sexual harassment is offensive, is a violation of our policies, is unlawful, and may subject the Massapequa Public Library to liability for harm to targets of sexual harassment. Harassers may also be individually subject to liability. Employees of every level who engage in sexual harassment, including managers and supervisors who engage in sexual harassment or who allow such behavior to continue, will be penalized for such misconduct.
- The Massapequa Public Library will conduct a prompt and thorough investigation that ensures due process for all parties, whenever management receives a complaint about sexual harassment, or otherwise knows of possible sexual harassment occurring. the Massapequa Public Library will keep the investigation confidential to the extent possible. Effective corrective action will be taken whenever sexual harassment is found to have occurred. All employees, including managers and supervisors, are required to cooperate with any internal investigation of sexual harassment.
- All employees are encouraged to report any harassment or behaviors that violate this policy. The Massapequa Public Library will provide all employees a complaint form for employees to report harassment and file complaints.
- Managers and supervisors are required to report any complaint that they receive, or any harassment that they observe or become aware of, to the Director or Assistant Director.
- This Policy applies to all employees, paid or unpaid interns, and non-employees and all must follow and uphold this policy. This policy must be provided to all employees and should be posted prominently in all work locations to the extent practicable (for example, in a main office, not an offsite work location) and be provided to employees upon hiring.
What Is “Sexual Harassment”?
Sexual harassment is a form of sex discrimination and is unlawful under Federal, State, and (where applicable) Local law. Sexual harassment includes harassment on the basis of sex, sexual orientation, self-identified or perceived sex, gender expression, gender identity and the status of being transgender.
Sexual harassment includes unwelcome conduct which is either of a sexual nature, or which is directed at an individual because of that individual’s sex when:
- Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive work environment, even if the reporting individual is not the intended target of the sexual harassment;
- Such conduct is made either explicitly or implicitly a term or condition of employment; or
- Submission to or rejection of such conduct is used as the basis for employment decisions affecting an individual’s employment.
A sexually harassing hostile work environment includes, but is not limited to, words, signs, jokes, pranks, intimidation or physical violence which are of a sexual nature, or which are directed at an individual because of that individual’s sex. Sexual harassment also consists of any unwanted verbal or physical advances, sexually explicit derogatory statements or sexually discriminatory remarks made by someone which are offensive or objectionable to the recipient, which cause the recipient discomfort or humiliation, which interfere with the recipient’s job performance.
Sexual harassment also occurs when a person in authority tries to trade job benefits for sexual favors. This can include hiring, promotion, continued employment or any other terms, conditions or privileges of employment. This is also called “quid pro quo” harassment.
Any employee who feels harassed should report so that any violation of this Policy can be corrected promptly. Any harassing conduct, even a single incident, can be addressed under this policy.
Examples of Sexual Harassment
The following describes some of the types of acts that may be unlawful sexual harassment and that are strictly prohibited:
- Physical acts of a sexual nature, such as:
- Touching, pinching, patting, kissing, hugging, grabbing, brushing against another employee’s body or poking another employee’s body;
- Rape, sexual battery, molestation or attempts to commit these assaults.
- Unwanted sexual advances or propositions, such as:
- Requests for sexual favors accompanied by implied or overt threats concerning the target’s job performance evaluation, a promotion or other job benefits or detriments;
- Subtle or obvious pressure for unwelcome sexual activities.
- Sexually oriented gestures, noises, remarks or jokes, or comments about a person’s sexuality or sexual experience, which create a hostile work environment.
- Sex stereotyping occurs when conduct or personality traits are considered inappropriate simply because they may not conform to other people’s ideas or perceptions about how individuals of a particular sex should act or look.
- Sexual or discriminatory displays or publications anywhere in the workplace, such as:
- Displaying pictures, posters, calendars, graffiti, objects, promotional material, reading materials or other materials that are sexually demeaning or pornographic. This includes such sexual displays on workplace computers or cell phones and sharing such displays while in the workplace.
- Hostile actions taken against an individual because of that individual’s sex, sexual orientation, gender identity and the status of being transgender, such as:
- Interfering with, destroying or damaging a person’s workstation, tools or equipment, or otherwise interfering with the individual’s ability to perform the job;
- Sabotaging an individual’s work;
- Bullying, yelling, name-calling.
Who can be a target of sexual harassment?
Sexual harassment can occur between any individuals, regardless of their sex or gender. New York Law protects employees, paid or unpaid interns, and non-employees, including independent contractors, and those employed by companies contracting to provide services in the workplace.
Harassers can be a superior, a subordinate, a coworker or anyone in the workplace including an independent contractor, contract worker, vendor, client, customer or visitor.
Where can sexual harassment occur?
Unlawful sexual harassment is not limited to the physical workplace itself. It can occur while employees are traveling for business or at employer sponsored events or parties. Calls, texts, emails, and social media usage by employees can constitute unlawful workplace harassment, even if they occur away from the workplace premises, on personal devices or during non-work hours.
Retaliation
Unlawful retaliation can be any action that could discourage a worker from coming forward to make or support a sexual harassment claim. Adverse action need not be job-related or occur in the workplace to constitute unlawful retaliation (e.g., threats of physical violence outside of work hours).
Such retaliation is unlawful under Federal, State, and (where applicable) Local law. The New York State Human Rights Law protects any individual who has engaged in “protected activity.” Protected activity occurs when a person has:
- made a complaint of sexual harassment, either internally or with any anti-discrimination agency;
- testified or assisted in a proceeding involving sexual harassment under the Human Rights Law or other anti-discrimination law;
- opposed sexual harassment by making a verbal or informal complaint to management, or by simply informing a supervisor or manager of harassment;
- reported that another employee has been sexually harassed; or
- encouraged a fellow employee to report harassment.
Even if the alleged harassment does not turn out to rise to the level of a violation of law, the individual is protected from retaliation if the person had a good faith belief that the practices were unlawful.
However, the retaliation provision is not intended to protect persons making intentionally false charges of harassment.
Reporting Sexual Harassment
Preventing sexual harassment is everyone’s responsibility. The Massapequa Public Library cannot prevent or remedy sexual harassment unless it knows about it. Any employee, paid or unpaid intern or non-employee who has been subjected to behavior that may constitute sexual harassment is encouraged to report such behavior to a supervisor, manager, Director or Assistant Director. Anyone who witnesses or becomes aware of potential instances of sexual harassment should report such behavior to a supervisor, manager, Director or Assistant Director.
Reports of sexual harassment may be made verbally or in writing. A form for submission of a written complaint is attached to this Policy, and all employees are encouraged to use this complaint form.
Employees who are reporting sexual harassment on behalf of other employees should use the complaint form and note that it is on another employee’s behalf.
Employees, paid or unpaid interns or non-employees who believe they have been a target of sexual harassment may also seek assistance in other available forums, as explained below in the section on Legal Protections.
Supervisory Responsibilities
All supervisors and managers who receive a complaint or information about suspected sexual harassment, observe what may be sexually harassing behavior or for any reason suspect that sexual harassment is occurring, are required to report such suspected sexual harassment to the Director or Assistant Director.
In addition to being subject to discipline if they engaged in sexually harassing conduct themselves, supervisors and managers will be subject to discipline for failing to report suspected sexual harassment or otherwise knowingly allowing sexual harassment to continue.
Supervisors and managers will also be subject to discipline for engaging in any retaliation.
Complaint and Investigation of Sexual Harassment
All complaints or information about sexual harassment will be investigated, whether that information was reported in verbal or written form. Investigations will be conducted in a timely manner, and will be confidential to the extent possible.
An investigation of any complaint, information or knowledge of suspected sexual harassment will be prompt and thorough, commenced immediately and completed as soon as possible. The investigation will be kept confidential to the extent possible. All persons involved, including complainants, witnesses and alleged harassers will be accorded due process, as outlined below, to protect their rights to a fair and impartial investigation.
Any employee may be required to cooperate as needed in an investigation of suspected sexual harassment. The Massapequa Public Library will not tolerate retaliation against employees who file complaints, support another’s complaint or participate in an investigation regarding a violation of this policy.
While the process may vary from case-to-case, investigations should be done in accordance with the following steps:
- Upon receipt of complaint, Assistant Director will conduct an immediate review of the allegations, and take any interim actions (e.g., instructing the respondent to refrain from communications with the complainant), as appropriate. If complaint is verbal, encourage the individual to complete the “Complaint Form” in writing. If he or she refuses, prepare a Complaint Form based on the verbal reporting.
- If documents, emails or phone records are relevant to the investigation, take steps to obtain and preserve them.
- Request and review all relevant documents, including all electronic communications.
- Interview all parties involved, including any relevant witnesses;
- Create a written documentation of the investigation (such as a letter, memo or email), which contains the following:
- A list of all documents reviewed, along with a detailed summary of relevant documents;
- A list of names of those interviewed, along with a detailed summary of their statements;
- A timeline of events;
- A summary of prior relevant incidents, reported or unreported; and
- The basis for the decision and final resolution of the complaint, together with any corrective action(s).
- Keep the written documentation and associated documents in a secure and confidential location.
- Promptly notify the individual who reported and the individual(s) about whom the complaint was made of the final determination and implement any corrective actions identified in the written document.
- Inform the individual who reported of the right to file a complaint or charge externally as outlined in the next section.
Legal Protections and External Remedies
Sexual harassment is not only prohibited by the Massapequa Public Library but is also prohibited by State, Federal, and, where applicable, Local law.
Aside from the internal process at the Massapequa Public Library, employees may also choose to pursue legal remedies with the following governmental entities. While a private attorney is not required to file a complaint with a governmental agency, you may seek the legal advice of an attorney.
In addition to those outlined below, employees in certain industries may have additional legal protections.
State Human Rights Law (HRL)
The Human Rights Law (HRL), codified as N.Y. Executive Law, art. 15, § 290 et seq., applies to all employers in New York State with regard to sexual harassment, and protects employees, paid or unpaid interns and non-employees, regardless of immigration status. A complaint alleging violation of the Human Rights Law may be filed either with the Division of Human Rights (DHR) or in New York State Supreme Court.
Complaints with DHR may be filed any time within one year of the harassment. If an individual did not file at DHR, they can sue directly in state court under the HRL, within three years of the alleged sexual harassment. An individual may not file with DHR if they have already filed a HRL complaint in State court.
Complaining internally to the Massapequa Public Library does not extend your time to file with DHR or in court. The one year or three years is counted from date of the most recent incident of harassment.
You do not need an attorney to file a complaint with DHR, and there is no cost to file with DHR.
DHR will investigate your complaint and determine whether there is probable cause to believe that sexual harassment has occurred. Probable cause cases are forwarded to a public hearing before an administrative law judge. If sexual harassment is found after a hearing, DHR has the power to award relief, which varies but may include requiring your employer to take action to stop the harassment, or redress the damage caused, including paying of monetary damages, attorney’s fees and civil fines.
DHR’s main office contact information is: NYS Division of Human Rights, One Fordham Plaza, Fourth Floor, Bronx, New York 10458. You may call (718) 741-8400 or visit: www.dhr.ny.gov.
Contact DHR at (888) 392-3644 or visit dhr.ny.gov/complaint for more information about filing a complaint. The website has a complaint form that can be downloaded, filled out, notarized and mailed to DHR. The website also contains contact information for DHR’s regional offices across New York State.
Civil Rights Act of 1964
The United States Equal Employment Opportunity Commission (EEOC) enforces federal anti-discrimination laws, including Title VII of the 1964 federal Civil Rights Act (codified as 42 U.S.C. § 2000e et seq.). An individual can file a complaint with the EEOC anytime within 300 days from the harassment. There is no cost to file a complaint with the EEOC. The EEOC will investigate the complaint, and determine whether there is reasonable cause to believe that discrimination has occurred, at which point the EEOC will issue a Right to Sue letter permitting the individual to file a complaint in federal court.
The EEOC does not hold hearings or award relief, but may take other action including pursuing cases in federal court on behalf of complaining parties. Federal courts may award remedies if discrimination is found to have occurred. In general, private employers must have at least 15 employees to come within the jurisdiction of the EEOC.
An employee alleging discrimination at work can file a “Charge of Discrimination.” The EEOC has district, area, and field offices where complaints can be filed. Contact the EEOC by calling 1-800-669-4000 (TTY: 1-800-669-6820), visiting their website at www.eeoc.gov or via email at info@eeoc.gov.
If an individual filed an administrative complaint with DHR, DHR will file the complaint with the EEOC to preserve the right to proceed in Federal Court.
Local Protections
Many localities enforce laws protecting individuals from sexual harassment and discrimination. An individual should contact the county, city or town in which they live to find out if such a law exists. For example, employees who work in New York City may file complaints of sexual harassment with the New York City Commission on Human Rights. Contact their main office at Law Enforcement Bureau of the NYC Commission on Human Rights, 40 Rector Street, 10th Floor, New York, New York; call 311 or (212) 306-7450; or visit
www.nyc.gov/html/cchr/html/home/home.shtml.
Contact the Local Police Department
If the harassment involves unwanted physical touching, coerced physical confinement or coerced sex acts, the conduct may constitute a crime. Contact the local Police department.
| RESPONSIBILITY: | It is the responsibility of all staff to make sure this policy is adhered to. |
| APPROVED: | December 10, 2025 |
| REVISED: | |
| REVIEWED BY/ON: |
1While this policy specifically addresses sexual harassment, harassment because of and discrimination against persons of all protected classes is prohibited. In New York State, such classes include age, race, creed, color, national origin, sexual orientation, military status, sex, disability, marital status, domestic violence victim status, gender identity and criminal history.
[2]A non-employee is someone who is (or is employed by) a contractor, subcontractor, vendor, consultant, or anyone providing services in the workplace. Protected non-employees include persons commonly referred to as independent contractors, “gig” workers and temporary workers. Also included are persons providing equipment repair, cleaning services or any other services provided pursuant to a contract with the employer.
Adoption of this policy does not constitute a conclusive defense to charges of unlawful sexual harassment. Each claim of sexual harassment will be determined in accordance with existing legal standards, with due consideration of the particular facts and circumstances of the claim, including but not limited to the existence of an effective anti-harassment policy and procedure.
EFFECTIVE DATE: September 16, 2014
APPLICATION: Personnel
STATEMENT OF PURPOSE:
The purpose of the social media employed by the Massapequa Public Library is to promote and disseminate information regarding Massapequa Public Library programs, news, projects, and ongoing activities to all members of the Library district consistent with the Library’s mission statement.
Definition of Social Media:
Social media is defined as any web application, site, or account created and maintained by the Massapequa Public Library that supports the Massapequa Public Library social media purpose statement.
POLICY:
Only authorized employees may set up or post to Library sponsored social media. Authorization is granted by the Library Director. Any staff member authorized to post must attend social media training, with the Director or his/her designee to review the Guidelines listed in the Addendum to this Policy. The Library Director or Assistant Director should review content before sending any post. The Library Director is authorized to update the Addendum as needed to meet usage and training needs.
RESPONSIBILITY:
Library Director, Assistant Director and Librarians (or any other authorized users).
APPROVED: September 15, 2014
November 13, 2023
REVISED: November 6, 2023
REVIEWED BY/ON:
Addendum
Guidelines for Employees who Post to Library-Sponsored Social Media
(For purposes of these guidelines, authorized users will also be known as “Social Media Administrators” or “Administrators”.)
1. Be respectful. When you post about the Massapequa Public Library, its services and employees, patrons, use good judgment. Make sure your posts are professional and respectful.
2. Add value. We expect you to write about new developments and trends in your area of expertise. Do not just recycle news or posts; add your perspective and provide useful advice to enable patrons to better use Library resources and services. Link all posts to accompanying online location. For example if you are showcasing a program, link directly to that program record. When posting about a library resource link directly to the bibliographic/item record on the online library catalog.
3. Post often. We want readers to return and see what is new at the Library, and the best way to do that is to post daily or at least weekly. Please coordinate with other Library social media administrators to ensure that there are no more than two posts a day. We do want to keep readers engaged but we do not want to spam them.
4. Accuracy counts. Before you publish a blog post or a social media entry, confirm it for accuracy. When writing about the Library, check with the appropriate people in-house to make sure you have the facts straight. If you later learn you have made a mistake, say so — and correct it.
5. Avoid inappropriate topics. We want you to generate interest, but there are many ways to do that without offending readers or placing the Library in the midst of a controversy. All Library policies, including those that prohibit harassment, discrimination, and unprofessional conduct, apply with equal force to your online posts.
6. Respect ownership of intellectual property. Do not copy or use work by someone else (including text, photos, and video) without proper authorization and, if required, attribution. If you are referring to a copyrighted story, keep your quotes short; if you want to refer to another’s work, it is best to link to it in its entirety.
7. Maintain patron and employee privacy. Do not mention patrons by name or identifying details without authorization from the Library Director. If you want to discuss or mention coworkers in your posts, you must get their permission first.
8. Ask — and think — before you post. Remember, your posted content represents you and the Library to the public—and all of us want that representation to be positive. If you are not certain that what you plan to post is appropriate and legal, check with the Library Director before you post.
EFFECTIVE DATE: June 26, 2024
APPLICATION: Teens and Circulation Staff
STATEMENT OF PURPOSE:
The purpose of this Policy is to define the parameters of teen borrowing DVD’s and Video Games.
POLICY:
The following guidelines apply:
- Teens ages 12-17 are permitted to borrow DVD movies that are rated G, PG and PG-13 and to borrow video games rated Everyone and Teen.
- There is a $2.00 per day late fee for each day that a DVD and/or Video Game that is late, not to exceed $10.00.
- For lost or damaged DVDs or Video Games, a replacement fee will be charged that covers the replacement cost of the DVD and/or Video Game.
- To alert staff to teens who are permitted to borrow DVDs and Video games a pop-up message is placed in Sierra.
RESPONSIBILITY:
It is the responsibility of the Circulation Staff to make sure teens ages 12-17 are only borrowing movies rated G, PG and PG-13 and video games that are rated for Everyone and Teen.
| APPROVED: | June 25, 2024 |
| REVISED: | |
| REVIEWED BY/ON: |
EFFECTIVE DATE: October 15, 2020
APPLICATION: Reference staff and patrons.
STATEMENT OF PURPOSE: To provide clear instructions for borrowing a telescope.
POLICY:
GUIDELINES FOR BORROWING AND USE:
- A valid Massapequa Public Library card.
- Borrowers MUST be 18 years of age or older.
- Borrowers must be in a good standing (no lost items or fines greater than $5)
- Borrowers must accept and sign the Telescope Borrowing Agreement each time the telescope is borrowed.
- The telescope may be borrowed for a 7 day period and may be renewed if no other patron is waiting to take it out.
- The telescope must be returned inside the Library to a staff member. It cannot be returned outside the Library at the bookdrop.
- A late fee of $10.00 per day will be assessed for each day the telescope is late.
LIABILITY:
The borrower is responsible for all costs associated with damage or loss of the telescope and or accessories. A replacement fee will be charged for all missing items. There will be a $200 charge if telescope is lost, stolen or damaged beyond repair.
The Massapequa Public Library will NOT be held liable for any injuries incurred as a result of telescope use. SAFETY: NEVER look at the sun with any optical instrument or permanent eye damage could result.
| RESPONSIBILITY: | It is the responsibility of Reference staff to make sure patrons comply with this Policy. |
| APPROVED: | October 14, 2020 |
| REVIEWED BY/ON: | February 3, 2025 |
Download PDF Below for copy of Borrowing Agreement Form.
EFFECTIVE DATE: September 12, 2017
APPLICATION: Board of Trustees, Director, Assistant Director and Principal Account Clerk, Treasurer.
STATEMENT OF PURPOSE: The general responsibility of the Treasurer of the Massapequa Public Library is to provide oversight on the receipt and disbursement of the Library’s funds. The Treasurer should have knowledge of the Library’s accounting and investment policies, but will be independent of the Library’s accounting functions.
POLICY:
The Treasurer will be an individual appointed annually by, and report to, the Library Board of Trustees, to serve at the pleasure of the Library Board of Trustees.
Specific responsibilities will include:
a. review and sign all accounts payable checks;
b. review monthly bank reconciliations;
c. review monthly financial reports;
d. providing monthly report to the Board of Trustees (see attached) confirming review of all financial records as described in the attached.
e. reviewing monthly Treasurer’s Report to the Board of receipts and disbursements compared to the Library’s budget.
| RESPONSIBILITY | It is the responsibility of the Board of Trustees, Director, Assistant Director and Principal Account Clerk to ensure compliance with this policy. |
| APPROVED: | February 11, 2026 |
| REVISED: | January 30, 2026 |
| REVIEWED BY/ON: | September 19, 2025 |
LEGAL:
NYS Education Law § 259
EFFECTIVE DATE: February 10, 2014
APPLICATION: Personnel
STATEMENT OF PURPOSE
The Massapequa Public Library premises are available for the use of members of the public to meet their need in accessing information. As part of its educational mission, the Library permits tutoring on the premises in accordance with this written policy.
Tutors are asked to observe the following Policy when tutoring in the Library.
POLICY
Tutoring is allowed only in the following defined areas:
| Bar Harbour Building | Central Avenue Building |
|---|---|
| Second Floor Reading Lounge Media Concourse Children’s Area where designated | Main Reading Area Children’s Area |
- The Library may, at any time, eliminate or discontinue any area or location designated for tutoring.
- Study tables in the Library seat four people. When a table is being used by a tutor and student, we ask that you use one-half of the table and leave the other half free for use by other patrons.
- Tutors can only work with one student at a time.
- Library staff maintains the right to ask tutoring to cease if space being used is needed for other Library purposes. The Library is not obligated to accommodate any tutor.
- Tutors and students must bring their own supplies.
- The Library is not to be used as classroom or office space, but as a safe and quiet workspace for students to receive educational instruction. The exchange of money for tutoring services on Library property is strictly prohibited.
- Tutors may not publish or distribute advertisement for their services on Library property identifying the Library as their place of doing business, or in any way imply Library sponsorship of their activities.
- Tutors may not solicit Library patrons on Library property.
- Tutors and their students must comply with all rules, guidelines and procedures governing behavior in the Library. This includes refraining from unacceptable behavior. Unacceptable behavior includes, but is not limited to, engaging in loud or disruptive conversation or conduct, use of cell phones, monopolizing work areas or tables, or otherwise disturbing Library staff or patrons. Violation of Library policy may result in loss of Library privileges, including expulsion from the Library’s premises.
- The Library does not sponsor, recommend, or assume liability or responsibility for the work and/or activities of tutors or students who use available Library space. All arrangements must be made between the tutor and student.
RESPONSIBILITY: It is the responsibility of all of the Library Staff to ensure compliance with this policy.
REVIEWED BY/ON: March 11, 2019, September 12, 2022
APPROVED: February 10, 2014
REVISED ON: September 12, 2022
EFFECTIVE DATE: November 14, 2013
APPLICATION: Patrons
STATEMENT OF PURPOSE: The Massapequa Public Library welcomes children of all ages to use and enjoy the facilities and services offered by the Library. To guarantee their safety and well being, please safeguard your children by ensuring that they are properly supervised and by following the policy outlines below.
POLICY:
- All children under 12 years of age must be accompanied by a parent or other adult who is responsible for that child.
- Parents and caregivers must know the Library’s hours of operation. No children should be left at the Library before opening or after closing.
- The Library Staff is not responsible for children left alone when the building is closed, but will attempt to reach a parent or caregiver for immediate pick-up.
- If the staff is unable to make contact with anyone, staff will notify the police and the Person in Charge and another staff member shall remain with the child until the responsible adult or Police Officer arrives.
| APPROVED: | November 13, 2013 December 10, 2018 |
| REVISED: | December 10, 2018 |
| REVIEWED BY/ON: | September 12, 2022 November 13, 2023 |
EFFECTIVE DATE: October 23, 2013
APPLICATION: Custodial Staff
STATEMENT OF PURPOSE: Authorized vehicle use.
POLICY:
- The Library’s vehicles can only be used for Library business.
- Only Custodians shall drive the vehicles, unless otherwise approved by the Director.
- Only Library personnel on Library business can be passengers in the vehicles.
- Drivers are required to obey all traffic laws.
- Employees who operate and/or use the vehicles inconsistent with this Policy shall be responsible for any traffic infraction, violations or tickets issued to the Library, including any and all fees, fines, penalties or surcharges imposed and/or paid by the Library.
- Employees who incur any traffic infractions, violations and/or receive tickets while operating Library vehicles may be subject to appropriate disciplinary action and/or lose the privilege to operate Library vehicles.
- This policy is not intended to limit any disciplinary action or any other action that the Library may take for failure of any employee to adhere to this policy.
- All violations, including fines and penalties related to any tickets received on the Library vehicles are the responsibility of the driver.
- Drivers must have a current driver’s license with full driving privileges.
- If there is any change in a Custodian’s ability to drive the Library’s vehicle lawfully, the Library Director and/or the Assistant Director or authorized representative should be notified immediately.
RESPONSIBILITY:
It is the responsibility of the Director, Assistant Director and Head Custodian to ensure compliance with this policy.
| APPROVED: | December 11, 2023 October 22, 2013 |
| REVISED: | December 5, 2023 |
| REVIEWED BY/ON: | September 12, 2022 November 14, 2018 |
EFFECTIVE DATE: April 14, 2015
APPLICATION: All Employees and Library Board of Trustees
STATEMENT OF PURPOSE:
The purpose of this policy is to encourage Library Trustees, Library Administration and staffmembers of the Massapequa Public Library to report instances of suspected illegal or improper conduct such as theft, fraud, and/or mismanagement of the Library’s resources and violations of the Library’s policies.
POLICY:
This policy also informs trustees, administration and staff the protections afforded them under whistleblower laws. These laws prohibit employersfrom retaliating against an employee or a Trustee who discloses information concerning illegal or wrongful conduct or improper actions, which the person reasonably believes to be true and reasonably believes constitutes an improper action by an employee or trustee.
For purposes of this policy, the term “wrongful conduct” shall be defined to include:
- Illegal conduct, including theft of money, property, or resources
- Misuse of authority for personal gain or other non-Library purpose
- Fraud
- Violations of applicable Federal and State laws and regulations; and/or serious violations of Library policies and/or procedures.
Reporting
The Massapequa Public Library encourages its Trustees and employees to report known or suspected illegal or wrongful conduct and improper actions as detailed in this policy.
Trustees and employees who have knowledge of illegal or wrongful conduct or improper actions by an employee, administrator or Trustee or have reasonable cause to believe that such conduct or actions have occurred should report it to the Library Director. If the Directoris the person suspected of such conduct or actions, it should be reported to the Chairman of the Board of Trustees.
Trustees and employees who have knowledge of illegal or wrongful conduct or improper actions by a Trustee or an administratoror have reasonable cause to believe that such conduct or actions have occurred should report it to the Chairman of the Board. If the Board Chairman is the person suspected of such conduct or actions, it should be reported to the other Trustees.
Investigation
Upon receiving a report of alleged illegal or wrongful conduct or improper actions, the Library Director, Board Chairman or Library Board of Trustees shall take immediate steps to conduct an investigation.
The person or persons conducting the investigation shall maintain a written record of the allegations and the investigationand provide the Library Board of Trustees with a confidentialreport.
Confidentiality
Except as otherwise provided in either State and/or Federal law, the personor personsconducting the investigation shall use reasonable efforts to maintain the confidentiality of the person reporting the allegedconduct or actions, provided that doing so will not interfere with the investigation of the specific allegations and circumstances.
No Retaliation
No Trustee or other employee of the Massapequa Public Library who in good faith reports any actions or suspected actions taken by Library Trustees, administrators and staff that are illegal, fraudulent or in violation of any substantial Library policy shall suffer intimidation, harassment, discrimination or other retaliation. Additionally, employees shall not suffer any adverse employment consequences based upon such good faith reporting. (See Legitimate Employment Decisions and Actions below.)
Acting in Good Faith
Persons reporting suspected or alleged illegal or wrongful conduct or improper actions should be acting in good faith and have reasonable grounds for believing their suspicions or allegations to be true. Any allegations that cannot be substantiated and can be reasonably determined to have been made maliciously or knowingly false will be considered serious misconduct and will subject the reporting person or persons to consequences for their action, including appropriate discipline of staff.
Allegations of and Complaints about Reprisal
An employee who has been subject to an adverse employment action based on his or her prior disclosure of alleged or actual wrongful conduct may contest the action by filing a written complaint of reprisal with the Library Director. If the allegations involved actions of the Library Director, an employeemay contest the action by filing a written complaint of reprisalwith the Chairman of the Board.
Any such complaints will be reviewed expeditiouslyto determine:
- whether the complainant made a disclosure of alleged wrongful conduct before an adverse employment action was taken
- whether the responding party could reasonably have been construed to have had knowledge of the disclosure and the identity of the disclosing employee
- whether the complainant has in fact suffered an adverse employment action after having made the disclosure and
- whether the complainant alleges that adverse employment action occurred as a result of the disclosure.
If the Board Chairman or Library Director determines that all of the above elements are present, a panel shall be appointed by the Board of Trustees to investigate the claim and make recommendations to the Board. At the time of appointment, the complainant and the responding party shall be informed in writing of:
- the intent to proceed with an investigation
- the specific allegations to be investigated
- the appointment of a panel and
- the opportunity for each party to support or respond, in writing, to the allegation.
Once the panel has conducted a review and considers the investigation to be complete, the panel will notify the Board of Trustees of its completion and report their findings and make any recommendations they deem appropriate to the Board of Trustees. The Board shall issue a letter of findings to both the complainant and the responding party.
Trustees and employees asserting that they have suffered intimidation, harassment, discrimination or other retaliation in response to good faith reporting of any actions or suspected actions taken by Library Trustees, Library Administrators and employees that are illegal, fraudulent or in violation of any substantial Library policy, shall submit such complaint, in writing, to the Board of Trustees, and the Board of Trustees, shall investigate such complaint and issue a determination and implement remedial measures, if any, as soon as practicable thereafter.
Legitimate Employment Decisions and Actions
Nothing in this policy is intended to interfere with legitimate employment decisions. Moreover, the protections afforded under this policy and whistleblower laws are not applicable under circumstances where the Massapequa Public Library had or has independent grounds for disciplinary actions and proceedings against an employee.
Regulations and Procedures
The Board of Trustees and/or the Administration may establish proceduresnecessary to implement this policy.
Dissemination of this Policy This policy and any accompanying procedures shall be posted in the Staff Room in Bar Harbour and Central Avenue Libraries and published in the Massapequa Public Library Employee Policy Manual. A copy of this Policy shall be distributed to all directors, officers, employees and to volunteers who provide substantial services to the Library.
Annual Review of this Policy
The Board of Trustees and the Library Director will annually review this policy and any related procedures to determine if modifications are necessary or appropriate.
| RESPONSIBILITY: | Library Director and/or Library Board of Trustees |
| APPROVED: | April 13, 2015 |
| REVISED: | |
| REVIEWED BY/ON: | November 13, 2023 |
EFFECTIVE DATE: June 11, 2019
APPLICATION: Staff and Patrons
STATEMENT OF PURPOSE:
Massapequa Public Library (“Library”) is committed to providing a safe and secure environment for its employees, patrons, volunteers, and visitors. In accordance with New York Labor Law § 27‑b and 12 NYCRR Part 800.6, the Library adopts this Workplace Violence Prevention Policy to reduce the risk of workplace violence and to establish procedures for identifying, reporting, and responding to such incidents.
POLICY STATEMENT:
The Library prohibits workplace violence of any kind. Threatening behavior, intimidation, harassment, or acts of physical violence will not be tolerated. The Library will take all reasonable steps to prevent and address workplace violence and will respond promptly to all reported concerns.
Workplace violence is any physical assault or act of aggressive behavior occurring in the workplace. Workplace violence includes but is not limited to:
- Any verbal or physical threat or attempt to inflict physical injury on an employee.
- Any intentional display of force which gives an employee reason to fear or expect bodily harm.
- Intentional, wrongful, and nonconsensual physical contact with an employee that causes injury.
- Stalking an employee with the intent of causing fear of harm for an employee’s physical safety and health, when such stalking has arisen through and in the course of
All employees are responsible for helping to create an environment of mutual respect for each other and for the patrons, following all policies, procedures and practices, and for assisting in maintaining a safe and secure work environment.
SCOPE:
This policy applies to:
- All Library employees (full‑time, part‑time, temporary, seasonal)
- Trustees
- Volunteers
- Contractors
- Patrons and visitors while on Library premises or engaged in Library business
EMPLOYEE PARTICIPATION:
The Library will develop, implement, and review this program in consultation with employees and/or their designated union representatives, as required by Labor Law § 27‑b. Employee participation will include:
- Input during the annual risk‑assessment process
- Review of identified risk factors
- Opportunity to comment on revisions to this policy and program
- Participation on the Library’s Workplace Safety Committee (if applicable)
RISK ASSESSMENT:
The Library will conduct a site‑specific risk assessment at least annually, including:
- Evaluation of past incidents of workplace violence
- Review of building layout, access points, and security systems
- Assessment of job tasks that may expose employees to risk (e.g., working alone, closing procedures, interactions with agitated patrons)
- Consultation with employees regarding observed hazards
Findings will be documented and used to update the Workplace Violence Prevention Program.
WORKPLACE PREVENTION PROGRAM:
The Library will maintain a written Workplace Violence Prevention Program that includes:
- Identified risk factors and corrective measures
- Procedures for reporting incidents or concerns
- Emergency response protocols
- Designation of responsible personnel for program implementation
- Procedures for employee participation and communication
The Program will be made available to employees upon request.
REPORTING PROCEDURES:
Any employee who believes that a violation of the employer’s workplace violence policy exists, or that imminent workplace violence danger exists, shall bring such matter to Library’s attention (see below) in the form of a written notice whenever feasible. The Library shall be afforded a reasonable opportunity address and/or correct such activity.
Employees must promptly report:
- Threats
- Intimidation
- Aggressive behavior
- Physical altercations
- Any conduct that creates a reasonable fear of harm
Reports may be made to:
- The Library Director
- The Assistant Library Director
- A Department Supervisor
- The designated Workplace Violence Program Coordinator (if any)
No employee will face retaliation for good‑faith reporting.
Incidents should be reported by submitting a Workplace Violence Incident Report (see Appendix 1) to the Designated Contact Person.
In the event that the victim(s) of the incident cannot complete the Workplace Violence Incident Report in writing, the Director, Assistant Director, Department Supervisors and/or designated Workplace Violence Program Coordinator (if any) are authorized to complete a report on their behalf.
If an employee is reporting an incident to the Director, Assistant Director, Department Supervisor and/or designated Workplace Violence Program Coordinator (if any), in another manner besides completing a Workplace Violence Incident Report, they must provide them, the following:
- workplace location where incident occurred;
- time of day/shift when incident occurred;
- a detailed description of the incident, including events leading up to the incident and how the incident ended;
- names and job titles of involved employees;
- name or other identifier of other individual(s) involved;
- nature and extent of injuries arising from the incident; and
- names of any witnesses.
INCIDENT RESPONSE:
Upon receiving a report, the Library will:
- Conduct an immediate review of the incident
- Take appropriate corrective action
- Contact law enforcement when necessary
- Provide support resources to affected employees, if indicated
- Document the incident and response
TRAINING:
All employees will receive annual training covering:
- The Library’s Workplace Violence Prevention Policy
- Identified risk factors
- Warning signs of escalating behavior
- Procedures for reporting and responding to incidents
- Emergency protocols
Training will be documented and maintained by the Library.
CORRECTIVE MEASURES:
Based on the risk assessment and incident reviews, the Library may implement corrective measures, including:
- Environmental or security enhancements
- Staffing adjustments
- Policy or procedural changes
- Additional employee training
NON RETALIATION:
The Library strictly prohibits retaliation against any employee who reports workplace violence concerns, participates in investigations, or exercises rights under Labor Law § 27‑b.
POLICY REVIEW:
This policy will be reviewed annually, or sooner if conditions warrant, in consultation with employees and/or their representatives.
| RESPONSIBILITY: | It is the responsibility of the Library and Staff to make sure this policy is adhered to. |
| APPROVED: | February 11, 2026 |
| REVISED: | January 30, 2026 |
| REVIEWED BY ON: | |
| LEGAL: | New York Labor Law § 27‑b 12 NYCRR Part 800.6 |
Appendix 1
Workplace Violence Incident Report
Please provide, at a minimum, the following:
- workplace location where incident occurred;
- time of day/shift when incident occurred;
- a detailed description of the incident, including events leading up to the incident and how the incident ended;
- names and job titles of involved employees;
- name or other identifier of other individual(s) involved;
- nature and extent of injuries arising from the incident; and
- names of witnesses.
Cases Involving Privacy Concerns
If the case involves a concern for the privacy of the staff member(s) who was the victim of the incident, do not write the name(s) of the employees on the report. Instead enter “Privacy Concern Case” in the Staff Name(s) section and refer to the staff member as “Victim” in any other sections of the form.
Privacy concern cases include the following:
- injury or illness to an intimate body part or the reproductive system;
- injury or illness resulting from sexual assault;
- mental illness;
- HIV infection;
- needle stick injuries and cuts from sharp objects that are or may be contaminated with another person’s blood or other potentially infectious material;
- other injuries or illnesses, if the employee independently and voluntarily requests that his or her name not be entered on the report.
Submit form to:
| Director Phone: 516-799-0770 email: director@massapequalibrary.org | Assistant Director Phone: 516-798-4607 email: ad@massapequalibrary.org |
Workplace Violence Incident Report
Staff Name ________________________________ Job Title __________________________
Date & Time of Incident ________________________________________________________
Location of Incident ____________________________________________________________
Description of Incident: Include any relevant events leading up to incident; use additional sheet
as necessary
Names or other identifiers of other individuals involved
Witness(es)
Nature and Extent of Injuries Sustained from Incident
Describe How Incident Ended
Signature of Staff Member(s)
who completed this form
To be completed by Workplace Violence Prevention Designated Contact:
Date Received:
Signature: